Studying in Spain: a guide for counsellors

For counsellors supporting students who wish to study abroad, Spain represents an increasingly popular alternative to traditional destinations such as the UK, US, Canada, or Australia.

Known for its rich culture, affordable cost of living, and growing portfolio of English-taught degrees, Spain offers a welcoming environment for international students. This guide aims to help counsellors understand the key stages of the Spanish university application process, visa requirements, and available funding options.

Understanding the Spanish higher education system

Spain’s higher education system is divided between public and private universities, with more than 80 institutions across the country. Degrees typically last four years (240 ECTS credits), following the Bologna process. The majority of courses are taught in Spanish, but the number of English-taught bachelor’s and master’s degrees has expanded rapidly, particularly at universities such as Universidad Carlos III de Madrid (UC3M), ESADE, IE University, and Universitat Pompeu Fabra (UPF).

Counsellors should help students identify whether they are applying to public or private universities, as the application procedures differ significantly.

Application routes and deadlines

Public universities in Spain typically use the UNEDasiss system for international applications. This service, managed by Spain’s National Distance Education University (UNED), evaluates foreign qualifications and converts them into the Spanish grading system.

Steps include:

Step 1: Document submission – students upload their high school transcripts and, if applicable, standardised test results (IB Diploma, A-Levels, or SATs).

Step 2: Credential evaluation – UNEDasiss provides a “credencial de acceso”, confirming eligibility to study in Spain.

Step 3: University application – students then apply directly through each university’s online platform, attaching the UNEDasiss credential.

Application deadlines for public universities usually fall between April and July, although counsellors should remind students that certain universities (like UPF or UC3M) may close earlier for English-taught programmes.

Private universities, such as IE University, Universidad de Navarra, or Saint Louis University Madrid, follow a direct application model. Students apply via the institution’s website, upload transcripts, personal statements, recommendation letters and proof of English proficiency (IELTS/TOEFL). 

Many also require an online interview. Rolling admissions are common, but early applications (ideally by January or February) are encouraged.

Visa process for non-EU students

Students from outside the EU or EEA must obtain a student visa (Type D) before arrival. Counsellors should advise families to begin the process as soon as they receive a university acceptance letter, as visa appointments can take several weeks.

Key visa requirements include: 

• Acceptance letter from a recognised Spanish university.
• Proof of financial means (approx. €600–700 per month).
• Private health insurance valid in Spain.
• Clean criminal record certificate and medical certificate.

The visa is typically issued for one academic year and can be renewed annually. After arrival, students must apply for a foreigner’s identity card (TIE) within 30 days. Counsellors should ensure students understand this step, as it’s essential for legal residence in Spain.

Funding and scholarships

One of Spain’s main attractions is its affordability. Public university tuition fees range from €700 to €2,500 per year, while private institutions can cost between €9,000 and €25,000. Accommodation and living expenses are moderate compared to other European destinations. 

Several funding options exist:

-Spanish Ministry of Education Grants (Becas MEC): for EU students and some international applicants studying in Spanish. 

-University-specific scholarships: IE University, for instance, offers merit- and need-based awards covering up to 75 per cent of tuition.

-Erasmus+ and European Mobility Programmes: for students completing part of their studies abroad.

-External scholarships: such as the Fundación Carolina (for Latin American students) or the Santander Universities Scholarships.

Counsellors should encourage students to check institutional websites early, as scholarship deadlines often precede admission deadlines.

Tips for counsellors

-Language preparation: even when courses are taught in English, Spanish proficiency enhances daily life and employability. Recommending students complete at least B1 level Spanish before arrival is advisable.

-Encourage authenticity: Spanish universities value motivation and cultural openness; personal statements should highlight curiosity, adaptability, and global awareness.

-Partner with families: Spanish bureaucracy can feel complex; guiding parents through the documentation and visa process helps reduce stress.

-Stay updated: each autonomous region (Madrid, Catalonia, Andalusia, etc.) may have slightly different requirements. Regularly consult the UNEDasiss and Ministry of Education websites for updates.

Spain offers an enriching alternative for students seeking academic rigour, cultural depth and affordability. For counsellors, understanding its decentralised application system, early preparation timelines and strong scholarship opportunities is key to guiding families confidently.