Research Program Assistant II

Location
Maryland, United States
Salary
$14.00-$19.25
Posted
03 Oct 2018
End of advertisement period
03 Dec 2018
Ref
11721
Contract Type
Permanent
Hours
Full Time

Role/Level/Range: ACRO40/E/02/CC 
Starting Salary Range: $14.00-$19.25
Employee group: Full-Time 
Schedule: Working 40 hours per week; Monday-Friday 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002817-SOM DOM Pulmonary 
Personnel area: School of Medicine

General Summary/Purpose:

The Research Program Assistant II will be involved in data collection, entry and diverse management functions in clinical research. The Research Program Assistant II will be responsible for supporting the research mission of the research team through work on multiple projects. He/she will report directly to the Research Program Manager. Responsible for advancing multiple priorities at once, the Research Program Assistant will need strong organizational skills, the ability to easily adapt to change, and oriented toward working constructively in a team environment. He/she will work a fast paced and demanding environment and must be able to work independently.

Specific Duties & Responsibilities:

  • Oversee data collection, data entry, management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness.
  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency
  • Prepare study documents for IRB submissions, renewals and approval, IND (Investigational New Drug) submissions/renewals, photocopying, routing; and including maintaining regulatory binders.
  • Assist in preparation of data reports for IRB, funding agencies, and other research sponsors.
  • Helps coordinate, track and document management, narrative and statistical reports for private and government agencies.
  • Screening medical records to determine patient’s eligibility for the study and contacting the medical team for permission
  • Maintain logs of patient screening, and data collection
  • Collect data via abstraction from paper and electronic research records.
  • Make follow-up survey calls to enrolled participants.
  • Organize and file participant records; prepare and maintain study materials
  • Schedules and coordinates study related procedures on a timely basis
  • Maintain filing system for electronic and paper-based records
  • Maintain compliance with IRB regulations and guidelines
  • Maintain high level of motivation for job functions with positive attitude
  • Attend group meetings and investigator’s meetings as necessary
  • Communicate with study sponsors, coordinators and collaborators
  • Proactively seek to improve or optimize work flow and discuss with principal and co-investigators as appropriate
  • Conduct processes involved in study subject enrollment, including obtain informed consent from eligible patients and proxies.
  • Composing study procedure manuals
  • Maintains quality assurance of study procedures and blinding throughout the study
  • Follow all written and unwritten study practices, procedures and protocols.
  • Assist in organizing, updating and keeping track of supply and instrument inventories, across the different research sites.
  • Coordinate shipment of supplies to multiple research sites.
  • Participate and facilitate, if needed, regular research group meetings through securing meeting space and/or sending meeting information to participants.
  • Plans and coordinates meetings/events/courses, which involve securing venues as well as coordinating travel, hotel, reimbursement and payment of honoraria for guest lecturers as well as developing itineraries for guests.
  • Coordinate research fellows and students clerkship appointments
  • Maintains research group trainee’s database and research group biosketches.
  • Bring support to organize and track expenditures related to the group, grants, educational activities and travel.
  • Perform SAP transactions including order of supplies (Shopping Cart), Travel Assistant, and On-Line Payment as requested.
  • Work independently and under the direction of the Research Program Manager to ensure successful completion of the different research projects according to pre-established timelines.
  • Performs other duties and special projects as requested.
  • Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, students and participants.

Minimum Qualifications (Mandatory):

  • High school diploma/GED required.
  • Two years related experience.
  • Additional education may substitute for experience.

Preferred Qualifications:

  • Some college courses.
  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
  • Maintain compliance with HIPAA and IRB regulations and guidelines
  • Maintain high level of motivation for job functions with positive attitude
  • Exercise a positive attitude, good judgment, tact, and sensitivity in all interpersonal interactions.
  • Have strong organizational skills, ability to easily adapt to change, and oriented toward working constructively in a team environment.
  • Able to work a fast paced and demanding environment and must be able to work independently.

Special Knowledge, Skills, and Abilities:

  • Strong verbal communication skills.
  • Experience in using a personal computer.
  • Ability to work independently and manage multiple tasks. 
  • Highly attentive to detail and deadlines.

Technical Qualifications or Specialized Certifications:

Required: All IRB-required courses and appropriate study related certifications/training must be completed

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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