Financial Administrator, Office of Faculty and Research

Location
Maryland, United States
Posted
03 Oct 2018
End of advertisement period
03 Dec 2018
Ref
11657
Contract Type
Permanent
Hours
Full Time

Role/Level/Range: ATP/03/PB 
Starting Salary Range: Commensurate with Experience
Employee group: Full Time 
Schedule: Monday through Friday 8:30am-5:00pm 
Employee subgroup: Salaried Non-exmt 
Location: 46-MD:JH at Harbor East 
Department name: 60004456-Faculty & Research Administration 
Personnel area: Carey Business School

General summary/purpose:

The Office of Faculty & Research (OFR) of Carey Business School strives to provide an exemplary level of support to enable Carey faculty to excel in research and teaching. This position provides overall financial leadership to the OFR Unit. Develops and manages OFR budgets to achieve efficient financial operations. Oversees financial, strategic planning, funding of resources and faculty support, development of yearly departmental and spending projections and trend analysis for financial planning.

Duties and Responsibilities:

Budgetary and Financial Leadership (45%)

  • Provide overall financial leadership to the OFR unit.
  • Advise the Vice Dean for Faculty and Research as well as the OFR Director on financial needs and risks facing the unit.
  • Provide financial guidance for planning and effective decision-making. 
  • Recommend budget adjustments, and other cost improvement measures, as necessary.
  • Oversee annual budget planning and preparation, financial analysis, long-term projections and overall reporting.
  • Oversee preparation and accounting of approved budgets. 
  • Develop and maintains sufficient professional expertise in all areas of financial and administrative management to ensure compliance with university and agency regulations policies and procedures and restrictions. 
  • Apply detailed knowledge of policies and procedures to assist faculty and staff with financial guidance throughout OFR.
  • Serve as the main resource for faculty and OFR staff on all financial matters. 
  • Responsible for training OFR staff in processing financial documents.

Financial Operations (50%)

  • Supervise all financial transactions and those processing those transactions, including but not limited to faculty reimbursements, non-employee travel reimbursements, invoices, grants, and contracts. 
  • Process financial transactions as well, including the more complex cases, such as international clients/vendor as well as purchase orders.
  • Provide hands-on transactional support, approval of routine transactions, management of departmental spending, and account reconciliation.
  • Ensure that all activities are performed in a timely manner in compliance with Carey, University, and external guidelines and regulations.
  • As OFR liaison, collaborate with University accounts payable to assure prompt and accurate payment to vendors and constituents. 
  • Confer with appropriate internal and external units to ensure that required procedures are followed.
  • Provide instruction and answer questions relating to budget procedures and serve as a liaison between the business office, controller’s office, and faculty operations. 
  • Provide or oversees the development of customized financial reports to all levels of Carey as necessary to maximize the overall efficiency and financial success of the unit. 
  • Ensure that expenditures for budgets are monitored, and that monthly reports are prepared to maintain balanced accounts. 
  • Oversee maintenance of budget monitoring systems.
  • Develop complex financial reports for forecasting, trending, and results analysis.
  • Monitor, identify and communicate adherence to expenditure allowances to faculty and administrative staff (i.e., seminar speaker series, guest speakers, etc.).
  • Develop and implement action plans to resolve funding shortfalls.
  • Identify budget issues, provide alternative solutions, and resolve problems as required.
  • Maintain salary information for adjunct faculty, managing the teaching agreements each semester. 
  • Work with OFR Director and payroll to settle any faculty inquiries or concerns.

Miscellaneous (5%)

  • Assist with Faculty Summit held twice a year on Saturday.
  • Assist with New Faculty Orientation annually. 
  • Work with the OFR coordinators when needed with guests visiting OFR. 
  • Provide outstanding service to internal and external constituents. 
  • Assist with providing administrative support for the unit. 
  • Other duties as assigned.

Knowledge and Skill:

  • Knowledge of SIS, Blackboard and other related JHU educational support systems, preferred.
  • Highly proficient in MS Word, Excel and PowerPoint.
  • Ability to draft original correspondence.
  • Ability to work independently.
  • Ability to perform multiple tasks concurrently.
  • Ability to set priorities and meet deadlines.
  • Strong communication, interpersonal and organizational skills.

Minimum qualifications (mandatory):

  • Bachelor’s degree in finance, accounting, or other related field.
  • One year of related progressively responsible experience.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

  • Three years of progressively responsible administrative/academic related experience preferred.
  • Experience using SIS, SAP, Blackboard, and Digital Measures preferred.
  • Experience in Higher Educational environment preferred.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

Note: Job Postings are updated daily and remain online until filled. 

EEO is the Law

Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Important legal information:
http://hrnt.jhu.edu/legal.cfm