Administrative Officer

Location
Cairns, Australia
Posted
11 Sep 2018
End of advertisement period
23 Sep 2018
Ref
16455
Contract Type
Fixed Term
Hours
Full Time

Position Overview

The Administrative Officer provides personal and administrative support to specifically nominated Professors within the Australian Institute of Tropical Health and Medicine.

The incumbent manages varied administration tasks such as diary management, travel and event management, professional database updating, document production and maintenance, expense acquittals and communications for the Professors within the Institute.

Division of Tropical Health and Medicine

The Division of Tropical Health and Medicine encompasses human and animal health professional areas and related biomedical science disciplines. The Division has a particular focus on the health of rural, remote and Indigenous Australian communities and tropical medicine. 

The Colleges of the Division include:

  • Medicine and Dentistry
  • Healthcare Sciences
  • Public Health, Medical and Veterinary Sciences

Australian Institute of Tropical Health and Medicine

The Australian Institute of Tropical Health and Medicine (AITHM) is building a world leading health and medical research institute, dedicated to solving problems of major importance to tropical Australia, South East Asia, the Pacific and the tropics worldwide, leading to improvements in health outcomes and health service delivery and contributing to growing prosperity in the region.

Organisational Charts

James Cook University

Division of Tropical Health and Medicine

Australian Institute of Tropical Health and Medicine

Principal Accountabilities

  1. Provide personal and administrative support to specifically nominated Professors within the Australian Institute of Tropical Health and Medicine, ensuring all communication is courteous, professional and efficient.
  2. Manage the electronic diary, travel requirements and associated acquittals, including monitoring the schedule of the Professor and arrange commitments to maximise the efficiency.
  3. Assist with the preparation of documents, reports, grant submissions and presentations, and manage the flow of documentation and communications from internal and external parties to determine and initiate required action, including preparation and response to standard communications.
  4. Maintain professional information such as research profiles and curriculum vitae for the Professors as required.
  5. Assist with external communication and event organisation as required.
  6. Support the University's commitment to the principles of reconciliation, which exemplify respect for Aboriginal and Torres Strait Islander heritage and the valuing of justice and equity for all Australians.
  7. Demonstrate a commitment to the University values.
  8. Support the principles of the TropEco program and engage in commitment to JCU sustainability goals and objectives.

Descriptors

There are generic responsibilities that apply to all James Cook University staff. Your specific level descriptor can be found at:

Professional and Technical

Level 5

Generic Accountabilities 

There are generic responsibilities that apply to all James Cook University staff. 

  1. The Administrative Officer is required to observe the lawful and reasonable directions, policies and decisions of the University Council, understand and comply with the Enterprise Agreement, the Statutes and Rules of the University, the policies and decisions of the University Council and other appropriate University authorities, as in force from time to time.
  2. The Administrative Officer is required to demonstrate a personal commitment to ensure personal safety and the safety of others and contribute to the continuous improvement of our WHS performance. This includes the effective implementation and compliance with James Cook University WHS policies, procedures and safe systems of work, together with all relevant legislation, duties and obligations. Contribute to the continuous improvement of our WHS performance.
  3. The Administrative Officer is required to exercise proper discretion in all matters affecting the well-being of the University which involve public writing or speaking in accordance with the University’s Code of Conduct. 

Selection Criteria

Selection and appointments will be assessed against selection criteria.

Essential

  1. Completion of a relevant diploma qualification and at least two years relevant experience; or an equivalent combination of relevant experience and/or education and/or training.
  2. Good working knowledge in the use of MS Office programs, particularly Microsoft Excel, internet and email applications with sound keyboard skills and accurate data entry.
  3. High level customer service with good interpersonal skills.
  4. Well developed oral and written communication skills.
  5. Well developed time management skills.
  6. Demonstrated ability to work both within a team and independently.

Desirable

  1. Science (biomedical) knowledge or understanding.
  2. Administrative experience in a University or higher education environment.

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