Senior Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $19.62-$27.00 (commensurate with experience)
Employee group: Full-Time
Schedule: Working 40 hours per week; Monday-Friday
Employee subgroup: Non-Exempt
Location: 05-MD:School of Public Health
Department name: 60004401-Health Policy & Management-Gun & Law
Personnel area: School of Public Health
Provide complex administrative and project support to dean, associate dean, department chair, program leadership or comparable business leaders.
Primary Duties and responsibilities for the job:
- Represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, office workflow, records control, course materials).
- Answer telephones, screen callers, relay messages, greet and direct visitors.
- Coordinate travel arrangements and reimbursements.
- Perform scheduling and calendaring responsibilities which tend to be complicated and highly involved.
- Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
- Identify and resolve administration problems and issues.
- Develop and recommend administrative processes/procedures to assure efficiency in general office operations. Interpret and communicate operating policies.
- Administer department/unit's budget including monitoring and tracking expenses, budget reconciliation, resolving issues,and assisting with developing budget projections, collecting information for budget development.
- Ensure accuracy and compliance with approved budget.
- Develop and compile reports. May assist with preparation of presentations.
- Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings.
- Record and draft minutes.
- Monitor and follow-up on action items.
- Assist with planning special events/ functions including workshops and conferences; coordinate preparation, set up and logistics for these events/ functions.
- Assist with preparing correspondence, manuscripts and grants proposals.
- Type, edit, format and proof materials. Make routine travel and hotel accommodations.
Qualifications and Education:
- High School Diploma or GED.
- Five years progressively responsible administrative experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Final applicant for this position may be required to complete skills assessments appropriate to position description. Ability to act proactively, independently, and exercise good judgment. Ability to think creatively to accomplish complex projects and can work with multiple interruptions while staying on task. Must be able to perform duties without direct supervision or guidance on a regular basis. The position also requires the ability to communicate in a highly professional level.
**JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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