Administrative Assistant II

Location
Massachusetts, United States
Posted
18 Sep 2018
End of advertisement period
18 Nov 2018
Ref
16346
Contract Type
Permanent
Hours
Full Time

Office of the Provost, to perform complex and diverse duties in support of the NSF-funded MIT I-Corps Site and Node programs. 

Responsibilities include serving as primary source of information about MIT I-Corps programs and services; fielding calls, visitors, and e-mail inquiries; collaborating with MIT Venture Mentoring Service staff to ensure information regarding participants is shared effectively; creating and/or maintaining databases using QuickBase, Excel, and I-Corps systems; composing and editing internal correspondence and documents, designing PowerPoint presentations, and assisting with preparing materials for workshops, meetings, etc.; providing budget support, e.g., monitoring/reconciling accounts, investigating purchasing/accounting discrepancies, preparing and processing purchasing/accounting forms, etc.; coordinating program workshops, e.g., planning, scheduling, rooms, attendance, communicating with registrants/speakers, registration, etc.; independently overseeing MIT I-Corps program participants and tracking their progress; monitoring supply inventory; interacting with representatives of MIT departments and outside agencies/institutions including the NSF and other I-Corps Sites and Nodes, at times representing the program; and performing other administrative, financial, and clerical duties as necessary.

Job Requirements

REQUIREDhigh school diploma or its equivalent; at least three years’ secretarial/office/administrative or related experience; ability to exercise decision-making guided by the interpretation of general instructions and practices and government-mandated policies regarding programs; ability to make decisions on routine issues or make recommendations to solve more complex ones; knowledge of MIT and the NSF I-Corps program; excellent interpersonal and communication skills; ability to communicate and interpret policies, convey complex information to others, and share information and tailor communication in a clear and concise manner; ability to prioritize work, taking into account own work area and needs of larger work group; and advanced computer software skills.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.