Administrative Coordinator

Maryland, United States
27 Sep 2018
End of advertisement period
27 Nov 2018
Contract Type
Full Time

Classified Title: Administrative Coordinator   ​​​​​
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $17.25-$23.72 (commensurate with experience)
Employee group: Full-Time 
Schedule: ​​​​​​​Working 37.5 hours per week; Monday-Friday 
Employee subgroup: Non-Exempt 
Location: 05-MD:School of Public Health 
Department name: 60004111-Health Policy & Management -Lipitz 
Personnel area: School of Public Health

General summary/purpose:

Roger C. Lipitz Center for Integrated Health Care is looking for an administrative coordinator to work with the director, core faculty and staff to support the mission and vision of the Center. The Lipitz Center is an interdisciplinary research and development center at Johns Hopkins that seeks to conduct innovative research, educate the leaders of tomorrow, and translate discoveries into effective policies and practices to improve the quality of care and quality of life of persons with complex health needs and disabilities.

The administrative coordinator will play a supportive role in developing the Center’s external communications and materials and activities that support health policy and research initiatives of the Center. Main responsibilities will be to coordinate, support, and lead program coordination, proposal development and administrative functions.

Specific duties & responsibilities:

  • Coordinate, prioritize and execute the administrative needs of the Center
  • Maintain electronic calendar for Lipitz Center Director
  • Develop and maintain project timelines and deliverables for research projects with the Center faculty
  • Assist in the preparation of annual center report and progress reports
  • Plan, coordinate and announce on and off campus meetings and special events including lectures, seminars and team/Center meetings including conference calls
  • Collaborate to maintain Center’s external facing communications via updating “News and Events”, blog posts, newsletters and social media accounts as needed
  • Assist in literature reviews, preparation and submission of grants, IRB applications and other research assistance as needed. Possibility of assisting in editing and writing manuscripts commensurate with experience
  • Work in SAP to enter travel reimbursements, on-line payment requests, and ordering of office supplies

Minimum qualifications (mandatory):

High School Diploma/GED. Three years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

  • Some experience working in an academic research setting preferred

Special knowledge, skills, and abilities:

  • Highly motivated and maintains a high degree of professionalism Experience in project coordination or management
  • Works well with a multidisciplinary team in a diverse environment
  • Demonstrate optimal time management skills, balancing time required for own administrative duties and time required to provide support to others on the office team
  • Highly organized and able to manage and track multiple projects

Technical qualifications or specialized certifications:

  • Expert knowledge of Microsoft Excel, Word, and other Microsoft product

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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