Research Program Assistant

Maryland, United States
$11.95 - $16.44
28 Sep 2018
End of advertisement period
28 Nov 2018
Contract Type
Full Time

Classified title: Research Program Assistant
Working title: Research Program Assistant/ Patient RecruiterRole/Level/Range: ACRO/2/CB
Starting Salary Range: $11.95 - $16.44
Employee group: Full time
Exempt Status: Non-exempt
Schedule:  Working 40 hours per week; Monday-Friday / 9:00-5:00 p.m.
Location: Johns Hopkins Bayview
Personnel area: School of Medicine

General summary/purpose:

Primary responsibilities will include leading subject recruitment for clinical research, answering study related questions, screening potential participants, scheduling and maintaining study calendar and serving as a liaison between the participants and the different research teams. Excellent communication skills and a high level of work ethic and professionalism are required in addition to maintaining a high level of motivation and positive attitude.

Specific duties & responsibilities:

  • Will be involved in data collection, data entry and data management functions for clinical research studies, review data input for accuracy and completeness
  • Will perform recruitment phone calls to determine eligibility as deemed per protocol
  • Will  identify appropriate potential participants for clinical studies
  • Will maintain and sanitize equipment and supply inventory
  • Will collect data via abstraction from paper and electronic medical records
  • Will call participants with reminders of their appointments
  • Will post appointments to research calendars
  • Will maintain logs of patient screening, surveys and visits
  • Will maintain filing system for electronic and paper-based research records
  • Will maintain compliance with HIPAA and IRB regulations and guidelines
  • Will actively communicate and update supervising study coordinators and/or investigators on patient enrollment and data collection status via verbal and written communication
  • Will send participants’ test results requiring follow-up to their health care providers via fax or email at their request
  • Will communicate with study sponsors, coordinators and collaborators
  • Will escort patients through hospital during their research visit
  • Will perform basic procedures during participants’ clinic visits, including taking vital signs and anthropometric measurements, conducting Pulmonary Function Tests, administering surveys, and conducting additional procedures once trained
  • Will under supervision, perform Quality Assurance activities related to research protocols
  • Will develop and modify case report forms as needed.
  • Will demonstrate excellent time management skills and efficiency
  • Have initiative in anticipating and responding to staff and research subjects’ needs based on awareness of routine and repeated job functions
  • Attend regular research group meetings (weekly or monthly)
  • Use the JHU Clinical Research Management System (CRMS) to design clinical study tools. This will include design of study calendars and case report forms, all for use via a web-based research infrastructure.
  • Ability to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency
  • Ensure that proper written informed consent from each study participant is obtained prior to entering study; ensure that the original signed and dated consent from each study participant is filed in participants’ research record.
  • Perform vital study procedures such as pulmonary function testing (spirometry), eCo measurement, anthropometrics, and collection of vital signs, bio-specimen collection. Desirable to assist with phlebotomy.
  • Regularly update clinical and research staff, verbally and in writing, of progress with job functions.

Minimum qualifications (mandatory):

Education: High School Diploma / GED.

Experience: Some related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

Education: Some college course preferred.

Special knowledge, skills, and abilities:

  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  • The ability to communicate clearly and effectively in many mediums: by email, verbally, with lists and phone messages, on the phone, and with body language. Communication also includes listening skills and the ability to follow directions and provide feedback.

Technical qualifications or specialized certifications:


All IRB-required courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.

Any specific physical requirements for the job:

  • Frequently stand, walk, twist, bend, stoop, squat sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, kneel, crawl, sort and file paperwork or parts. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
  • Occasionally lift, carry, push, and pull objects that weigh 40 pounds or more.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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