The Budget Analyst is responsible for supporting the Institute of Genetic Medicine under the direction of the Grants and Contracts Manager to coordinate and oversee budgeting activities related to JHU accounts including sponsored and non-sponsored budgets and revenue accounts.
Specific duties & responsibilities:
- Assist in financial studies and analysis regarding projected changes in revenues and expenditures for the Genetic Resources Core Facility and Center for Inherited Research Disease
- Process non-payroll cost transfers to allocate expenses to appropriate accounts.
- Prepare various paper and electronic forms such as journal vouchers, check deposits, invoices, Pcard transactions and shopping carts.
- Track documents from creation to close-out; troubleshoot any problems that may occur.
- Assure maintenance of mandatory documentation to support expenditures for audit purposes.
- Ensure compliance with university and/or agency regulations and restrictions.
- Confer with appropriate internal and external administrative offices to ensure that required procedures are followed.
- Identify budget issues, provide alternative solution, and resolve problems.
- Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
- Responsible for accurate internal and external billing and receipt of payments.
- Work with internal and external investigators as well as JHU offices to execute these responsibilities according to project timelines.
- Closely monitor expenditures to balance budget and respond to inquiries from department, school and university offices.
- Serve as point of contact for questions regarding financial policy and procedure.
Complete monthly account reconciliation; monitor and report on financial status of accounts
Special knowledge, skills, and abilities: Knowledge of University financial policies, practices and procedures. Knowledge of SAP highly desirable. Understanding of financial reporting, budget preparation and account reconciliation. Excellent attention to detail and strong analytical skills required. Must be able to multitask, set and manage multiple priorities, and respond quickly to changing needs and goals. Ability to work independently for long periods of time and embrace a team oriented environment. Ability to exercise administrative judgment and assume responsibility for consequences and results of actions. Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents. High level administrative and budget experience preferred. Experience with government grants and contracts highly desirable. Excellent computer skills using Microsoft Office (Word, Excel, PowerPoint), SAP, email, and Internet. Exceptional interpersonal and problem solving skills.
Bachelor's degree in finance, accounting, or other related field and one year of progressively responsible, related experience. Additional experience may substitute for education and additional graduate level education may substitute for experience.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Three to five years related experience.
Classified title: Budget Analyst
Salary: $42,250- 58,050
Status: Full Time
Department: Institute for Genetic Medicine
Work Schedule/Hours: Monday-Friday/8:30-5p/37.5 hrs
Location: School of Medicine Campus, 1812 Ashland Ave Suite 200
Personnel Area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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