Grants and Contracts Specialist

Maryland, United States
$20.31 - $27.90; commensurate with experience
01 Oct 2018
End of advertisement period
01 Dec 2018
Contract Type
Full Time

General Summary/Purpose:

Under the supervision of the Financial Manager and Director of Global Obesity Prevention Center (GOPC) (Department of International Health), the Grants and Contracts Analyst will provide assistance in coordinating, developing, and overseeing budgeting activities related to accounts in the GOPC and Health Systems Program

Specific Duties & Responsibilities:

  • Under the supervision of the Financial Manager and Director of Global Obesity Prevention Center (GOPC) (Department of International Health), the Grants and Contracts Analyst will provide assistance in coordinating, developing, and overseeing budgeting activities related to accounts in the GOPC and Health Systems Program.
  • Assist in the development of business proposals and/or grant applications. This includes use of appropriate cost rates such as indirect and fringe benefit rates for proposed budgets.
  • Review budget justification to ensure it relates to budgeted dollars.
  • Ensures compliance with all relevant University and/or agency regulations and restrictions.
  • Assist in financial studies regarding projected changes in revenues and expenditures.
  • Administer revenue and expense budgets by use of the University's financial systems (SAP).
  • Set up budget accounts when awards have been granted.
  • Administers expenditure of funds, ensuring funds are expended according to sponsoring organizations' stipulations and appropriate University guidelines.
  • Coordinate and participate in the development of budgets for grants, contracts, subcontracts, general funds, gift accounts, discretionary accounts, and endowments.
  • Work with financial and administrative staff in monitoring of accounts.
  • Assists with administering grants and contracts in post-award period.
  • Monitor and maintain budget files for various grants and contracts within the program.
  • Provide up-to-date expenditure and balance information.
  • Develop financial reports for forecasting and results analysis. Identifies budget issues, provides alternative solutions and resolves budget shortfalls.
  • Reconcile all back-up documentation to monthly revenue and expense statements.
  • Monitor all accounts to ensure that expenses are not in excess of budgets, and that appropriate indirect costs are being charged.
  • Applies working knowledge of applicable policies and regulations, verify documents for completeness and compliance with government and private agencies.
  • Review all vendor invoices and prepare them for approval by the Financial Manager.
  • Prepare check requisitions, travel advances, travel expense reports, wires and other payment requests.
  • Prepare expenditure transfers and purchase order requests.
  • Communicate any budgeting issues to the Financial Manager and Project Manager.
  • Monitor receipt of payments from sponsors.
  • Assist with preparing financial reports for grantors.
  • Monitor the program's procurement card and prepare a monthly reconciliation.
  • May train others and answer questions related to budget policies and procedures.
  • Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required. .
  • Ability to perform these functions independently with minimal supervision.
  • Frequent contact with faculty, staff, and students in the GOPC and Health Systems Program and various administrative and financial offices within the School and University; private and government offices.

Minimum Qualifications:

  • Bachelor's degree in finance, accounting or other related field.
  • One year of administrative/budgeting experience, preferably in an academic setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 

* JHU Equivalency Formula

18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Special Knowledge, Skills, and Abilities:

  • Good oral and written communication skills.
  • Good organizational skills a must. Excellent interpersonal skills.
  • Proficiency in Microsoft Word, Microsoft Excel, E-mail/Internet.

Classified title:  Grants and Contracts Specialist
Role/Level/Range: ATP/3/PB
Starting Hourly Rate Range: $20.31 - $27.90; commensurate with experience
Employee group: Full-Time
Employee subgroup: Non-Exempt
Schedule: 40hrs/Week – 5 Days
Department name: International Health
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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