Grants and Contracts Specialist
Under the supervision of the Financial Manager and Director of Global Obesity Prevention Center (GOPC) (Department of International Health), the Grants and Contracts Analyst will provide assistance in coordinating, developing, and overseeing budgeting activities related to accounts in the GOPC and Health Systems Program
Specific Duties & Responsibilities:
- Under the supervision of the Financial Manager and Director of Global Obesity Prevention Center (GOPC) (Department of International Health), the Grants and Contracts Analyst will provide assistance in coordinating, developing, and overseeing budgeting activities related to accounts in the GOPC and Health Systems Program.
- Assist in the development of business proposals and/or grant applications. This includes use of appropriate cost rates such as indirect and fringe benefit rates for proposed budgets.
- Review budget justification to ensure it relates to budgeted dollars.
- Ensures compliance with all relevant University and/or agency regulations and restrictions.
- Assist in financial studies regarding projected changes in revenues and expenditures.
- Administer revenue and expense budgets by use of the University's financial systems (SAP).
- Set up budget accounts when awards have been granted.
- Administers expenditure of funds, ensuring funds are expended according to sponsoring organizations' stipulations and appropriate University guidelines.
- Coordinate and participate in the development of budgets for grants, contracts, subcontracts, general funds, gift accounts, discretionary accounts, and endowments.
- Work with financial and administrative staff in monitoring of accounts.
- Assists with administering grants and contracts in post-award period.
- Monitor and maintain budget files for various grants and contracts within the program.
- Provide up-to-date expenditure and balance information.
- Develop financial reports for forecasting and results analysis. Identifies budget issues, provides alternative solutions and resolves budget shortfalls.
- Reconcile all back-up documentation to monthly revenue and expense statements.
- Monitor all accounts to ensure that expenses are not in excess of budgets, and that appropriate indirect costs are being charged.
- Applies working knowledge of applicable policies and regulations, verify documents for completeness and compliance with government and private agencies.
- Review all vendor invoices and prepare them for approval by the Financial Manager.
- Prepare check requisitions, travel advances, travel expense reports, wires and other payment requests.
- Prepare expenditure transfers and purchase order requests.
- Communicate any budgeting issues to the Financial Manager and Project Manager.
- Monitor receipt of payments from sponsors.
- Assist with preparing financial reports for grantors.
- Monitor the program's procurement card and prepare a monthly reconciliation.
- May train others and answer questions related to budget policies and procedures.
- Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required. .
- Ability to perform these functions independently with minimal supervision.
- Frequent contact with faculty, staff, and students in the GOPC and Health Systems Program and various administrative and financial offices within the School and University; private and government offices.
- Bachelor's degree in finance, accounting or other related field.
- One year of administrative/budgeting experience, preferably in an academic setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula:
18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Special Knowledge, Skills, and Abilities:
- Good oral and written communication skills.
- Good organizational skills a must. Excellent interpersonal skills.
- Proficiency in Microsoft Word, Microsoft Excel, E-mail/Internet.
Classified title: Grants and Contracts Specialist
Starting Hourly Rate Range: $20.31 - $27.90; commensurate with experience
Employee group: Full-Time
Employee subgroup: Non-Exempt
Schedule: 40hrs/Week – 5 Days
Department name: International Health
Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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