Academic Program Coordinator

Maryland, United States
27 Sep 2018
End of advertisement period
27 Nov 2018
Contract Type
Full Time

Role/Level/Range: ATO 40/E/02/OE 
Hourly Rate Range: $16.91
Employee group: Full Time 
Schedule: M-F, 8:30 am - 5:00 pm 
Employee subgroup: Salaried Non-exempt 
Location: 05-MD:School of Public Health 
Schedule: 8 Hours/day - Monday - Friday (May require occasional work at offsite locations during the normal work day)
Department name: 10001136-International Health Student Support 
Personnel area: School of Public Health

General summary/purpose

Coordinate student data management and student payroll processing for the Department of International Health, a large academic department in the Johns Hopkins University School of Public Health

Specific duties & responsibilities

Under the direction of the department’s Academic Program Manager and Sr. Human Resources Coordinator, this position will:

  • Manage all postdoctoral fellow applications, contract, and hiring processes in the department. This includes communicating with mentors and the admissions committee to review applications and setting up their contracts
  • Coordinate student hiring process and initiate payroll documents in SAP for teaching assistant, student research assistant, and fellowship positions.
  • Communicate and follow up with instructors and supervisors on student worker related issues
  • Submit student worker hours into the SAP CATS system for student payroll disbursements
  • Maintain existing paper-less student worker filing system
  • Maintain a database of all current departmentally hired students with salary support funding and other payroll related information.
  • Be responsible for the GSS Survey completion of all IH students, using University student resources, including the database of current student hires, to add demographic and types of research information
  • Assist in the development of training grants (federal and non-federal), managing student, advisor, and applicant data
  • Manage all teaching assistant paperwork with students, process TA payments, and communicate with faculty instructors on number of TAs available to hire for each course.
  • Monitor and communicate with faculty instructors on grade submissions every term.

Position will interact with JHSPH Student Financial Services, JHSPH Records & Registration Office, Homewood Student Services, JHU HR/Payroll Shared Services, JHSPH Dean’s Office, IH faculty, staff, and students, & other JHU departments and offices in regards to student payroll issues as needed

Minimum qualifications  

  • High School Diploma/GED. 
  • Three years administrative/academic related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred qualifications

  • Working knowledge of SAP payroll ISRs and functions
  • Working knowledge of JHU SIS system
  • Working knowledge of Microsoft Excel and Word

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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