Budget Specialist

Maryland, United States
$16.90 - $23.24;commensurate with experience
25 Sep 2018
End of advertisement period
25 Nov 2018
Contract Type
Full Time

Role/Level/Range: ATO/2/OE
Starting Hourly Range: $16.90 - $23.24;commensurate with experience
Employee group: Full-Time
Employee subgroup: Non-Exempt
Schedule: Monday-Friday 40hrs/week
Department: Neuroscience
Personnel Area: School of Medicine

General Summary/Purpose

  • Performs a variety of financial activities related to the payment and receipt of money; computes, classifies, and records transactions into the university's financial accounting systems.
  • Works with others in a team environment. The position works with faculty and postdocs within the Department of Neuroscience and the Brain Science Institute.

Specific Duties/Responsibilities

  • Compiling various documents, verifying their accuracy, and authorizing payments in accordance with established procedures. 
  • Preparing and processing purchase orders, and payments. 
  • Assembling routine documents and assembling data to input into SAP and other applications.
  • Verifying itemized charges for accuracy, and ensuring the use of proper account numbers and total costs. 
  • Processing department travel requests, expense reports, on-line check requests, routine journal entries and adjustments and insure compliance to travel policies.
  • Processing orders using the Hopkins Marketplace as well as non-standard shopping carts. 
  • Processing related goods receipt and providing invoices to Accounts Payable to insure 3-way match and timely payment processing. 
  • Selecting correct accounts; posting and verifying balance, debit, and credit entries.  Performing calculations and computations daily using Excel.
  • Maintaining accurate and complete records through: electronic filing, retrieval, retention, storage, compilation, coding, updating, and purging.
  • Responding to inquiries by verifying accounting transactions to locate and resolve discrepancies. 
  • Providing accounting services to faculty, staff, and students as directed.
  • Using various software applications such as spreadsheets and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Assembling budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
  • Processing student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
  • This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications

  • High School Diploma/GED.
  • Three years of related administrative and/or budget experience.
  • Related coursework at the college level may substitute for some experience to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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