Position will support both the pre-award and post-award processes. Will assist with the development of budgets for grants and contracts, submit proposals through Coeus. Will provide oversight for non-sponsored and sponsored account activities, to ensure funds are expended correctly according to University and sponsor guidelines. The position works with faculty and postdocs within the Department of Neuroscience and the Brain Science Institute.
Duties and Responsibilities
- Assists in financial studies and analysis regarding projected changes in revenues and expenditures.
- Oversees revenue and expense budgets, including grants and contracts in post award period. Responsible for grant and contract close-outs.
- Ensures compliance with University and/or agency regulations and restrictions.
- Analyzes financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
- Responsible for monthly reconciliation of non–sponsored and sponsored accounts to ensure accuracy of all transactions.
- Process payroll E-forms and non-payroll cost transfers to allocate expenses to appropriate accounts.
- Prepare various paper and electronic forms such as journal vouchers, check deposits, invoices, and shopping carts.
- PCards which include tracking down receipts, fund numbers and approval process.
- Reconcile and submit multiple laboratory PCards to include funding allocations and ensure appropriate supporting documentation is provided.
- Ensure maintenance of mandatory documentation to support expenditures for audit purposes.
- Identifies budget issues, provides alternative solution, and resolves problems.
- Uses various software applications, to prepare spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
- Prepare and submit Coeus Proposal Development for all progress reports and no cost extensions.
- Coordinate submission of standard sponsored grants submissions using Coeus software under the direction and approval of senior staff.
- Complete and submit eRA Commons Access forms for new users and role change.
- Maintain database for tracking due dates for progress reports, renewals, end dates, and award close outs for all grants, contracts, and subawards.
- Assist senior staff with submission of large multi-center proposals.
- Prepare and assist in the development and accuracy of budgets, and budget justification for grant applications.
- Assist faculty with submission of publications to ensure NIH compliance and maintain other support files.
- Bachelor’s degree in finance, accounting, or other related field required.
- One year of related progressively responsible experience required.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Ability to manage multiple tasks/projects simultaneously.
- Detail oriented.
- Highly organized.
- Excellent written and verbal communication skills.
- Ability to work within fixed deadlines.
Classified title: Budget Analyst
Starting Salary Range: $20.32-$27.90 (commensurate with experience)
Employee group: Full-Time
Employee subgroup: Non-exempt
Schedule: Working 37.5 hours per week; Monday-Friday
Location: Johns Hopkins East Baltimore Campus
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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