Section Administrator, Preventive Medicine and Epidemiology
This position provides general and research administrative support to faculty and staff in the Preventive Medicine and Epidemiology Section. This position is also responsible for all fiscal activities relative to the operation of the section. Activities include, but are not limited to: budgeting, purchasing, accounts payable, reimbursements and payroll.
Job Essential Functions
- Financial Responsibilities: Typically monitors, tracks, and/or reconciles budgets, pay invoices, oversees or processes payroll, handles reimbursements. May handle more complex financial matters such as managing restricted and unrestricted accounts, ensuring appropriate allocation of grant funds.
- Scheduling and Meeting/Event Coordination: Schedules meetings and travel arrangements for internal and external visitors to the University. Plans, coordinates, and executes mid to large-scale events such as conferences, which typically includes publicizing and attending events. May attend mid to high-level meetings; responsible for maintaining agenda and minutes. Maintains calendars for select department staff under general supervision.
- Communication: Responds to verbal and e-mail inquiries using a broad understanding of University policies and procedures. Communicates with variety of internal and external stakeholders such as parents, alumni, media, clients, donors. Typically answers more complex student questions or advises students on matters beyond basic degree requirements or course information. Proactively ensures inquiries are addressed and resolved in a timely manner and decides when issues should be escalated to the next level.
- Research and Data Management: Develops office filing, data management, and organizational procedures -Handles confidential information on a regular basis (e.g., personnel information and decisions, student records). Coordinates course or faculty evaluation processes including faculty appointments and actions. May conduct basic statistical analysis or create complex reports.
- Document Production and Distribution: Composes, proofs, and edits correspondence and documents. Opens, sorts, and distributes mail. Creates complex documents for presentations or reports, which may be of financial nature or related to a specific academic program. May manage multiple documents (with varied level of complexity) at one time. Typically manages web pages, provides content for department communications or program materials. Edits or reviews submissions for department or program news sources such as newsletters or website.
Bachelors degree and 3-5 years of relevant experience required.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor
Boston, Massachusetts, United States