Business and Fiscal Manager
Description of Work Unit
The Office of the Vice President for Diversity is committed to promoting a campus environment which recognizes, values ad affirms diversity at Colorado State University. The Office of the Vice President for Diversity provides vision, leadership and guidance to initiate and support changes intended to positively impact faculty and staff policies and systems at Colorado State University. The Office of the Vice President for Diversity serves as a catalyst for change and innovation that supports faculty, staff and administrators in unlocking their full potential through best practices, coaching and training.
Assist the Vice President with the development of the annual budget and projections for expenses. Act as strategic advisor to the VPD Office on all matters related to budget planning and forecasting. Monitor, on a continual basis, the budget and expenditures to ensure the Office remains within established budgetary limits. Manage Division HR functions for VPD using TMS, Oracle, Time Clock module. Attend training for HR and ensure VPD staff is up-to-date on policies and procedures. Supervise three full-time Program Assistants, hiring through twice-yearly evaluations.
To be considered for this position, applicants must have:
- Four full-time years (48 months) of technical accounting experience including one-year experience in training or providing lead work to others in the technical accounting area or revising procedures and developing processing steps.
Degree from college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting can substitute for up to four years of the required experience. * Please note, to use this substitution, a transcript, either official or unofficial must be attached with this application.*
Highly sought applicants will have many of the following:
- Personal or professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcomes (examples include diversity committees, professional development, and/or community engagement).
- A four-year degree in business/accounting major/minor
- Three+ years’ experience in supervising professional office staff
- Experience working for a university or government entity
- Familiarity with generally accepted accounting principles, (GAAP)
- Demonstrated experience managing accounting operations to ensure that financial policies and procedures are being consistently followed and that all accounting functions and transactions are executed in a timely and accurate manner
- Detail oriented, able to identify and correct errors while implementing effective measures to avoid future recurrences
- Experience constructing yearly budgets using budget construction software
- Detailed knowledge of financial tracking systems, such as Kuali
- Advanced skill in Word, Outlook, Excel and Access
- Demonstrated abilities in position planning, payroll and the annual salary exercise
- Experience completing hiring paperwork and employee data tracking systems set up for new staff
- Supervision experience and abilities, effective in producing and delivering annual evaluations for up to three full-time employees
Essential Job Duties
Job Duty Category Accounting Duty/Responsibility
Manage accounting operations within VPD to ensure that financial policies and procedures are being consistently followed and that all accounting functions and transactions are executed in a timely and accurate manner. Conduct daily transaction approvals and account reconciliations: with the latter, identifying and correcting errors while implementing effective measures to avoid future recurrences. Construct yearly budget using budget construction software. Must have detailed knowledge of Kuali, Oracle, TMS, Vista, Purchasing and various other University systems. Word, Outlook, Excel and Access will be used extensively.
Percentage Of Time
Essential Job Duties
Job Duty Category Human Resource Management Duty/Responsibility
Conduct HR functions within Vice President for Diversity including position position planning, payroll and the annual salary exercise, as well as payroll for temporary hires, work study and non-student hourly staff. Complete hiring paperwork and Oracle set up for new staff. Prepare Supplemental Pay forms as required. Work closely with VP to complete yearly salary exercise following schedule set forth by the Budget Office.
Percentage Of Time
Essential Job Duties
Job Duty Category Supervision Duty/Responsibility
Supervise three full-time Program Assistants, hiring through twice yearly evaluations. Attend Supervisory Training sessions and be aware of updates and changes in policy and procedures to keep VPD staff informed.
Percentage Of Time
Essential Job Duties
Job Duty Category Project Management Duty/Responsibility
Manage delegation of projects, events and programs to Program Assistants. After discussion with VP and Asst VP’s, programs, projects and events will be allocated to Programs Assistants, taking into account schedules and timing. Receive feedback from VP and Asst VP’s after programs have been completed.
Percentage Of Time
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
- The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
- The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- All status updates for this position will be sent via email from firstname.lastname@example.org. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
DEPARTMENT CONTACT INFORMATION
- Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
- All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.
The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.