Job Title: Admissions Coordinator
Salary: Declare salary expectations
Reports to: Head of Admissions
Department: Registrar’s Department
The Architectural Association was founded in 1847, opening as a day school in 1901. The AA is committed to public benefit attained by the learning, teaching, discussion and promotion of architecture. With circa 750 students and 300 academic and administrative staff the AA School is central to the AA. The School is recognised as a worldwide leader in architectural education, with graduates that include many of the world’s leading architects, scholars, critics and educators. The academic and professional programmes of study at undergraduate and postgraduate levels, up to and including doctoral level, are validated by external professional and academic bodies.
The AA is made up of countless projects, personalities and audiences. The AA is unique in that we are more than just a school but a worldwide association, made up of members and visitors and an unrivalled public programme of lectures, exhibitions, publications and special events, all of which set the backdrop for full-time foundation, undergraduate - and graduate-level study at our campuses in London and Dorset. In addition, each year short courses and global schools in the AA Visiting School bring together students and teachers in more than 50 locations across five continents. Whether at Bedford Square or abroad the AA’s teachers and staff provide students with expertise, encouragement and support across all levels of education. Given the fact that 85 per cent of our students (and a similar percentage of tutors) come to London from abroad every autumn, we really are a school unlike any other.
Having recently appointed a new Head of Admissions, the AA School is looking to appoint an Admissions Co-ordinator to work as part of a busy team who undertake the annual recruitment, application and registration processes for the AA Foundation Course, the 5 year ARB/RIBA recognised course in architecture and eleven programmes at post-graduate level.
Reporting to the Head of Admissions, the Admissions Co-ordinator will be managing a range of undergraduate and graduate applications. The Co-ordinator will be responsible for answering applicant enquires, processing applications, issuing CAS forms, helping to ensure that student numbers are maintained, assisting with the smooth running of the department as well as the promotion of the school.
Main Duties and Responsibilities:
• Answering initial enquiries by phone, email and in person. Being available to talk with prospective students/parents, and providing tours of the facilities, is a key aspect of the role.
• Processing applications, assessing the basic eligibility of candidates using NARIC and corresponding with them accordingly.
• Arranging portfolio assessments with tutors and directors and preparing the required documentation for assessment.
• Scheduling and booking interviews with both applicants and tutors; preparing documentation for interview days and managing scheduled interviews on the day.
• Preparing offer and rejection letters.
• Entering details on the database and ensuring records are kept up-to-date.
• Reviewing applicants’ documentation and completing the online application form for the Home Office / UKVI Tier 4 General Student Visa from June until August.
• Maintaining basic statistics concerning applications, offers and acceptances so that predictions can be made for numbers of students expected.
• Liaising with programme directors on a regular basis with regard to applicant numbers.
• Providing input into the marketing strategy alongside the Head of Admissions and the team.
• Coordinating and promoting open days/evenings for applicants alongside the team.
• Coordinating Introduction Week for new students and official Registration alongside the team.
• Maintaining filing systems, handling post, ordering stationery etc.
Knowledge, Skills and Experience
• A minimum of 2 – 3 years’ experience in a similar role is essential; previous employment within higher education or in an arts/architectural setting would be advantageous.
• A proven record of managing a complex administrative workload
• Excellent organisational and time management skills, methodical approach and attention to detail and accuracy
• Excellent IT literacy (Microsoft Word / Excel / Outlook and Database systems)
• Experience working with the Home Office / UKVI and SMS system would be advantageous.
How to Apply
By email to firstname.lastname@example.org by the closing date of Friday 20th July 2018 : stating the job title in the subject heading.
Please include in your application:
• Full CV
• Covering letter/email highlighting why you feel you are the right person for the role
• Current salary
• Notice period
• Contact details for two referees (who will not be contacted without your prior permission)
Invitations to first interview will be issued by email after the closing date. Please note only successful candidates will be contacted.
Thank you for your interest in the AA and this role.
The Architectural Association School of Architecture aims to create conditions that ensure staff and students are treated solely on the basis of their merits, abilities and potential, regardless of their gender, race, religious/political beliefs, ethnic or national origin, disability, family background, age, sexual orientation, or other irrelevant distinction.