Program Administrator, Pardee School of Global Studies

Boston University
Boston, Massachusetts, United States
05 Jul 2018
End of advertisement period
02 Aug 2018
Contract Type
Full Time

Job Description

Reporting to the Assistant Director of the African Studies Center (ASC), the Program Administrator assists the ASC Director and Assistant Director with all administrative and program matters. This includes program administration, event planning, financial management, supervision of student employees, faculty appointment processing, coordinating and marketing, website maintenance, financial aid processing, outreach, and other duties as assigned. Essential Function 1 40% Administration: Works with the Director and the Assistant Director of the African Studies Center and Pardee School staff to ensure smooth administration.

Works on administrating and managing ASC events; orders supplies, educational materials, and equipment; responsible for the upkeep of the ASC offices and community space and managing proprietary classrooms; prepares and submits faculty actions appointments through the Pardee School Dean's Office; prepares visa applications for all ASC faculty through ISSO; assists with all scheduling of classes, room scheduling, student evaluations, etc. offered by ASC language instructors; provides recommendations on equipment purchases; communicates directly with Facilities Maintenance & Planning on routine maintenance issues and IT on computer or classroom issues; ensures that the ASC office is fully functional and supplied at all times; hire, manage, and schedule the student employees who work in ASC.

Essential Function 2 40% Finances and Operations: Assists Director and the Assistant Director with administering all financial/budgetary functions for the ASC, including: planning, monitoring, and forecasting restricted and unrestricted budgets; assists with preparation and submission of grant and other funding applications; preparing and submitting disbursement requests, invoices, shopping carts, requisitions, honorariums, student payroll, and travel reimbursements through Concur; coordinates the annual financial aid and fellowship awards by collecting and organizing applications and tracking applicant data in service to the Financial Aid Committee; other related duties as assigned.

Essential Function 3 20% Outreach and Communications: Maintains ASC website and creates website content including event announcements, event highlights, faculty news, research and funding opportunities, etc; maintains social media accounts; corresponds with academic units affiliated with the ASC; works with the ASC and Pardee School staff to promote African studies, language courses, and programs to BU community and Boston Consortium members; manages the marketing, publicizing, planning and scheduling of lecture series, conferences, and other center events, including all logistics.

Required Skills

B.A./B.S., Master's preferred. Three to five years of related experience. Knowledge of or experience with Africa preferred but not necessary.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job Location

BOSTON, Massachusetts, United States

Position Type