Registrar and Secretary to the Council

Dunedin, New Zealand
13 Jun 2018
End of advertisement period
29 Jun 2018
Contract Type
Full Time


Te Whare Wananga o Otago

The University of Otago is New Zealand’s first university and one of its finest. It is a leader across all fields of academic endeavour - the humanities, sciences, health sciences and business - regularly topping the New Zealand Tertiary Education Commission’s education performance indicators. Today the University has about 20,000 students, and campuses in Dunedin, Wellington, Christchurch, Auckland and Invercargill. A comprehensive range of academic, technical, electronic, recreational, and welfare services help students and staff at the University of Otago to achieve their best.

The role

The University of Otago Registrar and Secretary to the Council (Registrar) is a senior executive officer of the University and member of the Vice-Chancellor’s Advisory Group. Reporting to the Vice-Chancellor, the Registrar leads the Office responsible for the following functions: governance through the University Council and its committees; student appeals to the Appeals Board; statutes, regulations and policy; corporate records; copyright and mediation services; coordination of Official Information Act requests; and privacy.

The Registrar provides high level advice and strategic support to the Chancellor and Vice-Chancellor on governance matters and is responsible for establishing best practice standards for the operation of the University Council and its committees. The Registrar plays a formal role in a number of ceremonies and is a signatory for relevant formal documents on behalf of the University.

In addition to the governance aspects of the role, the Registrar acts as the University’s Privacy Officer and manages a range of legal and operational activities.

Skills and experience

To be successful in this role, you will need to have:

  • A tertiary level qualification.
  • Extensive experience of managing and leading the provision of administration / governance services in a large and complex organisation.
  • Proven experience in a role requiring a high level of diplomacy, dealing with confidential and sensitive material.
  • Strategic acumen.
  • Excellent problem solving skills.

Highly developed communication skills, excellent organisational skills and attention to detail are essential for this role. We are looking for applicants who are enthusiastic, thrive working in a team environment and have a positive approach to work and life.

Good knowledge of the University policies and procedures would be an advantage, but not essential. Working understanding of the Education Act, Official Information Act, Privacy Act, Local Government Official Information & Meetings Act, and Public Records Act is important for this role.

For further information please contact Denise Lindsay, Manager, Recruitment, Development and Equity by emailing or phone +64 3 479 5431.

Applications quoting reference number 1801137 will close on Friday, 29 June 2018.