Events and Projects Officer, Advancement Team

Boroondara, Australia
13 Jun 2018
End of advertisement period
26 Jun 2018
Contract Type
Fixed Term
Full Time
  • Opportunity to join an exciting & growing team in Advancement!
  • HEW 5 $67,163 – $73,702 + 17% Super
  • 12 months fixed term contract, Hawthorn location

About Swinburne

Swinburne is a progressive university that aims to increase Australia’s capacity in science, technology and innovation as the drivers of modern, internationalised economies and workplaces. Our university is focused on high-impact global research, high-quality teaching and active engagement with both industry and the community.

About the job

This is a great opportunity to join the Swinburne University Advancement division and play a pivotal role in supporting the wider Advancement team with exciting new projects and events. The Events and Projects Officer role reports to the Team Leader, Events and Projects, and is responsible for administering university and advancement events and projects by supporting event logistics, including event set up administration, liaising with event presenters and suppliers, as well as fostering strong internal and external relationships. The role works closely with the broader University Advancement Office, and regularly liaises with donors and alumni.

Key Responsibilities 

  • Assisting with planning and organisation of various events
  • Supporting event logistics, including, event set up administration, liaising with event presenters and suppliers
  • Develop/maintain event records in Raiser’s Edge, the Advancement database
  • Supporting project activities within the University Advancement team
  • Preparing internal and external event communications for stakeholders

Skills and experience

To be successful in this role you will need to demonstrate the following:

  • Completion of a degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training
  • Demonstrated high level planning and organisational skills and the ability to handle various and multiple tasks simultaneously and under pressure
  • Experience in working with multiple stakeholders

A full list of the selection criteria is available within the position description


The diverse culture within Swinburne is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in the university workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ and those from culturally and linguistically diverse backgrounds.

We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2016 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

As a Swinburne staff member you will have access to many benefits such as career development opportunities including 50% study reduction and staff and management development programs. You will receive up to 17% employer contributions (pension) and various discounts on annual Myki cards, private health insurance and movie tickets. We also recognise the need to support the work/life balance and flexible needs of our staff. As such a range of flexible working arrangements including paid maternity/partner leave, onsite childcare, working from home and part time options are available.

To find out more about the extensive benefits offered to Swinburne employees please visit:

Further information, contacts and support

To start an application click on apply at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

Swinburne University of Technology is a Child Safe Organisation and as part of this commitment, we require all employees to have a current Working with Children’s Check. 

All appointments are subject to a valid Working with Children’s Check, therefore it will be a mandatory requirement to have and maintain a current Working with Children Check.

Please do not email or send paper applications, all applications must be submitted online.

For further information about the position, please contact Georgina Cahill on +61 3 9214 8561.

If you are experiencing technical difficulties with your application, please contact the Recruitment team on +61 3 9214 8600 (option 2).

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on, or our Aboriginal and Torres Strait Islander Employment Officer, Sherrin Trautmann on

Applications close at 5 pm, Tuesday 26th June 2018

For further details on How to Apply, including Hints & Tips, please refer to our Frequently Asked Questions section.

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