Executive Assistant

Sydney, Australia
08 Jun 2018
End of advertisement period
24 Jun 2018
Contract Type
Full Time

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world. United in the spirit of interdisciplinary discovery we explore the human story from its earliest foundations in ancient cultures to its exciting future. Our research is gaining global recognition and with six research centres, two museums and state-of-the-art media facilities, we empower our staff to transform themselves and the world around them.

The Role

This position involves taking an active role in managing, prioritising and maintaining the Executive Dean's diary, correspondence, events and administrative tasks as well as providing support to the senior leadership team when required. You will have exceptional networking and influencing skills and be able to exercise a high level of personal judgment in dealing with a range of confidential and sensitive issues.

Drawing on your experience gained in a similar role, ideally within a tertiary environment, you will work with minimum supervision, show initiative and anticipate requirements, ensuring deadlines and objectives are met. With a high level of energy, you will have outstanding written and verbal communication skills, and a keen attention to detail. You will have superb organisational skills and the ability to prioritise and manage multiple tasks. You will also possess a high level of Microsoft Office skills and have strong experience providing administrative support, diary and travel management services in a high volume environment.

If you are an excellent communicator with a proactive nature and are flexible and resilient in your approach, then this is a role you will thrive in.

To Apply:

To be considered for this position, applicants must submit a resume and a separate document responding to the selection criteria below, as part of their application:

  • Demonstrated experience in the provision of executive support at a senior level.
  • Demonstrated track record of maintaining strong relationships with stakeholders (internally and externally) at all levels of an organisation.
  • Exceptional verbal and written communication skills in addition to the ability to manage confidential matters with discretion
  • Previous experience in supporting Boards and Committees including the preparation of agendas, board papers and meeting minutes
  • A consistent track record of delivering high quality work and being accountable for the successful completion of tasks within realistic timeframes

For further information regarding this role please view the position description.

Salary Package: From $81,434 - $89,889 p.a. (HEW Level 6), plus 17% employer's superannuation and annual leave loading

Appointment Type: Full time, continuing

General Enquiries: Anne Kumanan at anne.kumanan@mq.edu.au

Applications Close: Sunday 24th June 2018 at 11:55pm EST

Macquarie University is an EO Employer committed to diversity and social inclusion. Applications are encouraged from people with a disability; women (particularly for senior and non-traditional roles); Indigenous Australians, people who identify as GLBTIQ; and those from culturally and linguistically diverse backgrounds.

Applications need to be submitted through the Macquarie University online recruitment system. Where circumstances such as disability or remote location prohibit your access to our online system please contact the enquiries person listed in this advertisement for assistance.

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