Assistant Coordinator - Fort Collins

Colorado State University
Fort Collins, Colorado
01 Jun 2018
End of advertisement period
29 Jun 2018
Contract Type
Full Time

CEMML is a unit within the Warner College of Natural Resources at CSU. CEMML applies science to support the sustainable management of natural and cultural resources on Department of Defense and other public lands. CEMML provides technical support, conducts and applies research, and offers career development and other learning opportunities to support resource stewardship and align with the mission of the college and university.

Position Summary

Provide general administrative support and coordination, including clerical tasks, on behalf of CEMML’s director for the benefit of staff. Manage unit-level records and common resources at two on-campus offices, coordinate facility maintenance with other university offices, plan unit events, and provide hospitality to visitors.

Required Job Qualifications

B.S./B.A., OR a High School Diploma, General Education Development (GED), or equivalent with a minimum of three years full-time office work experience in providing diverse administrative support. Experience with Microsoft Office Suite applications. Familiarity with office equipment. Demonstrated attentiveness to detail and strong communication and organizational skills. Good arithmetic skills.

Preferred Job Qualifications

Experience in managing website content. Knowledge of general business practices and information flow. Experience with event planning and execution. Skilled in customer service and time management. A valid driver’s license is preferred. Experience in solving daily challenges independently. Strong interpersonal skills. Ability to communicate clearly in writing.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Administrative / coordination Duty/Responsibility

Work within established universities and policies wherever applicable.
Organize and schedule meetings.
Organize outgoing mailing and shipping, and sort and deliver incoming mail.
Provide orientation for new on-campus employees.
Order office supplies and telephone service and leases. Coordinate and process special requests or services, including requisitions and internal orders, from quote to completion.
Process business card and employment identification orders.
Coordinate campus service collections.
Coordinate maintenance of center vehicles.
Coordinate quotes for repairs and service for office equipment and building issues.
Manage office space and moves.
Other duties as assigned.

Percentage Of Time 80 Essential Duties

Job Duty Category Maintenance of records Duty/Responsibility

Maintain an inventory of common-use supplies and supplies for visitors.
Maintain and reconcile petty cash.
Assist in updating records of on and off-campus capital equipment.
Maintain a directory of CEMML employees
Maintain records of travel card applications and special leave (e.g., jury duty, bereavement) requests.
Track and coordinate service recognition and associated materials.

Percentage Of Time 12 Essential Duties

Job Duty Category Hospitality Duty/Responsibility

Answer and route callers and visitors to CEMML.
Maintain cleanliness, organization, and accessibility of common areas. Maintain personal work environment in a professional manner.
Assist with planning CEMML events within budget, timeline, and other guidelines provided by the Director.

Percentage Of Time 8 Application Details

Special Instructions to Applicants

Applicants must meet the minimum qualifications in the announcement to be considered for hire. Apply no later than June 11, 2018 for full consideration. Upload each of the items below individually as a Word Document (.doc), PDF (.pdf), or Rich Text Format (.rtf). Please note that incomplete applications cannot be considered. Please remove social security numbers and birthdates from application materials. A complete application consists of:

1) Statement of Qualifications (one-page letter addressing each qualification described in announcement)
2) Resume
3) References – please include within your application contact information for three (3) professional references including at least one supervisor. References will not be contacted without prior notification of candidates.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Minimum Requested 3 Maximum Requested 3 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please affirm your knowledge that this position will be physically located at Colorado State University in Fort Collins, CO.
    • Yes, I affirm.

Applicant Documents Required Documents

  1. Cover Letter
  2. Resume or CV

Optional Documents