Project Manager, Housing and Dining Facilities

Colorado State University
Fort Collins, Colorado, United States
05 Jun 2018
End of advertisement period
03 Jul 2018
Contract Type
Full Time

Description of Work Unit

Housing & Dining Services

Housing & Dining Services (HDS) is a multifaceted auxiliary organization responsible for management of on-campus housing facilities, residential dining, conferences, and the CSU Mountain Campus. Other areas within HDS include the Ram Card, communications, sustainability, facilities, human resources, technology services, workplace education and business services. Approximately 450 full-time staff and 1,700 hourly and student staff serve the nearly 8,000 students who live on campus, in addition to other campus and community guests.

Our priority is providing our residents and guests with safe living environments, quality dining, and exceptional out of classroom experiences. We accomplish this through sound fiscal and operational management strategies, and an emphasis on the development of programs and services that are designed to enhance personal growth and global engagement. Staff are expected to uphold our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation, stewardship, and to support the CSU Principles of Community.

Housing & Dining Services Facilities

Housing & Dining Facilities is a work unit within Housing and Dining Services which provides care and stewardship for the 2.5+ million square feet of CSU’s living centers and dining facilities. We are a customer-first service organization, delivering a variety of services including skilled labor, environmental services, warehousing, movable assets, renovation and construction oversight, and all associated facilities management functions. We are committed to our students, staff, and the CSU community. We Facilitate Success.

Colorado State University & Fort Collins

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all of the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational and outdoor opportunities.

Position Summary

The primary job of Project Manager, HDS Facilities is to serve as the Owner’s Representative for projects executed for the Housing and Dining Services organization, ranging in size from $50,000 to in excess of $100 Million. The position will facilitate engagement with all business units in Housing and Dining Services to ensure Customer requirements are completely and accurately collected and included in renovation and construction projects.

The position will monitor execution of projects by Design and Construction Agents in CSU Facilities Management as well as contracted Architect Engineer Firms and Construction Contractors, with a focus on managing project program Budget, Scope, Schedule and Quality. This position will be responsible to coordinate turnover and activation, to include Furniture, Fixtures and Equipment (FF&E), and closeout (including Operation and Maintenance Manuals, Training, Record Documents).

Required Job Qualifications

  • Bachelor’s degree and two years of progressive experience in building trades, construction, and/or remodel and design
  • State of Colorado driver’s license required within 30 days of employment.
  • Demonstrated experience and success in development of productive relationships with clients and constituents, both internal and external to the work organization.
  • Ability to communicate effectively both orally and in writing.
  • Reflecting on CSU’s Principles of Community, candidates are expected to have the ability to demonstrate the Department’s commitment to diversity and inclusion.

Preferred Job Qualifications

  • Bachelor’s degree in Construction Management, Engineering, Architecture or related field.
  • Project Management Professional Certification.
  • Experience as Superintendent, Project Manager or Owner’s Representative.
  • Experience in several of the functional areas of building trades, construction and remodel and design.
  • Experience and ability to work "cross-functionally” within the organization.
  • Knowledge of state adopted building codes.
  • Demonstrated experience in commitment to sustainability goals in the built environment.
  • Demonstrated proficiency with industry specific applications, such as integrated work management systems, basic office management applications.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Project Planning Duty/Responsibility

Coordinates the Owner’s (HDS) input to all planning, design, cost engineering, construction, and environmental considerations, for HDS projects of normal scope and complexity as measured by their diversity, geographical area, management demands, technical intricacies, and public/regulatory issues. Projects managed are complicated by internal stakeholder interests; technical issues; interests of CSU, state and local government agencies, business and industry groups, and private citizens; a variety of statutes and regulations; a requirement for some special equipment, materials, design features; and agency scrutiny.

Typical project assignments include dining facilities, residence halls, apartments, remote mountain campus facilities, administrative facilities, utilities, landscaping, pavements, and other support infrastructure. Projects may be new construction, renovation, repair or maintenance. Projects shall support CSU Master Planning as well as HDS Master Planning efforts.

Percentage Of Time 30%

Essential Duties

Job Duty Category Project Management Duty/Responsibility

Serves as Owner’s (HDS) representative, responsible for the overall management, control, coordination and execution of assigned programs and projects. Implements HDS decisions, guidance, laws, regulations, and policy in the development of the project and intermediate products in support of the program.

Negotiates and integrates owner’s interest for all functions (i.e., planning, design, cost engineering, construction, real estate, contracting, etc.), customer needs, regulatory requirements and other agencies’ commitments in support of assigned projects into a comprehensive management plan. Within this plan, integrates program scope and criteria, schedules and milestones, budgets, and responsibilities of the participating parties, assumptions and risks, contingencies, and performance measurement criteria. Responsible for obtaining and maintaining the HDS commitment to the management plan. Participates in project programming decisions affecting long and short range courses of action for assigned projects. Provides input to the operating budget related to projects assigned.

Percentage Of Time 25%

Essential Duties

Job Duty Category Budget and Schedule Duty/Responsibility

Controls and manages program milestones and budgets from initial studies through construction and initial operations. Allocates program funds to execution agent and measures and monitors performance to assure commitments of all parties are being maintained. Reviews and analyzes cost reports to assure charges are authorized and appropriate. Reviews program progress, measures performance and implements necessary corrective actions to maintain schedule and cost. Based on performance trends, forecasts schedule, budget, manpower, or quality problems and ensures proper resolution of issues raised. Reconciles customer concerns, and assures that all participating parties are informed of project progress, issues and impacts. Within delegated authorities, reviews and approves project cost and schedule changes.

Manages program contingency funds to ensure efficient and effective utilization. Provides status reports on projects assigned (progress, issues and trends) to the HDS leadership. Establishes the technical framework and guidance for accomplishment of objectives within the HDS and CSU capabilities. Manages the owner’s interest in accomplishment of work products from execution agents. The employee will work collaboratively with leadership, with Associate Director, with HDS Executive Director for budget oversight and alignment, considering program scope, program cost, and time constraints.

The employee will be required to assist in preparation of pro-forma or other program documents to justify benefit of project given cost.
The employee will monitor and track budget execution against available program funding.

The employee will make decisions for funding within authority defined by Housing and Dining Services, and will elevate issues above their authority for decision by appropriate director.

The employee will have higher level responsibility than the other two program managers in HDS, as this position will handle the larger and largest projects managed by Housing and Dining Services

Projects managed by this position will range from $50,000 to in excess of $100,000,000.

Percentage Of Time 25%

Essential Duties

Job Duty Category Customer Service Duty/Responsibility

Primary point of contact for HDS for projects assigned. Works with CSU, state, and local government agencies, other external organizations, and higher authorities. Keeps the customer fully informed of project progress, issues and their resolution, and any impact on costs. Assures that the customer participation in the project is in accordance with the agreed upon management plan and customer commitments. Assures early identification of customer problems or issues and facilitates the resolution of identified problems or issues in the most appropriate manner.

Percentage Of Time 20%

Application Details

Special Instructions to Applicants

For full consideration, please apply by 6/17/2018, 11:59 pm (MT). Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and contact information for 3 professional references. References will not be contacted without prior notification of candidates. Applicants needing assistance or accommodations may contact Emily Jansen at or (970) 491-4703. If you have any questions, please contact Emily Jansen.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Search Contact Emily Jansen

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.