Visa Assistant

University of Glasgow
Glasgow, Glasgow City (GB)
01 Jun 2018
End of advertisement period
17 Jun 2018
Contract Type
Fixed Term
Part Time

University Services

Visa Assistant
Ref: 021230    

Salary: Grade 3, £16,654 - £18,777 per annum, pro-rated to the number of hours assigned and worked.

This post is offered on a part-time, fractional basis (minimum of 50 hours) and is fixed term to 28 September 2018.

In order to comply with UK Immigration rules, the University of Glasgow is required to check the immigration status of every student subject to UK immigration control prior to permitting them to commence their programme of study.

Part of the registration process for international students therefore involves attendance at a Visa Registration event, where their immigration documents (passport, entry clearance visa and Biometric Residence Permit (where applicable) are checked, copied and filed.

Working as part of a team, the post-holders will be required to check, copy and file immigration documents presented by students at Visa Registration. The post-holders will also be required to update MyCampus records with the student’s immigration status. Training will be provided.

A number of students entering the UK are also required to collect a Biometric Residence Permit (BRP) containing details of their immigration permission. The University is authorised to distribute these BRPs to students and this is also done at Visa Registration. The post-holders will be responsible for processing and distributing of BRPs sent by the Home Office to the University, all in compliance with Home Office regulations. All staff will also be required to undergo a Home Office security check before they can undertake this task.

The post-holders will be required to attend training, which will give them knowledge of the types of documentation they will be checking/copying, how to enter visa/passport data into MyCampus and an understanding of whether a student’s immigration permission permits them to commence their studies. The training will also make the post-holder aware of other University/external services for appropriate referral.

Visit our website for further information on the University of Glasgow’s Registry Service:

Apply online at 

Closing date: 17 June 2018

It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.

We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity.

The University of Glasgow, charity number SC004401.