Academic Director

Sydney, Australia
18 May 2018
End of advertisement period
01 Jun 2018
Contract Type
Full Time

The Boston University Sydney Study Abroad Program has been operating for over 25 years and it is the second largest program in the Boston University Study Abroad network. We have sister programs in more than 20 cities worldwide including London, Quito, Paris, Madrid, Dublin, Geneva and Shanghai. The Sydney program has built a strong reputation since its beginnings in 1992, making participation in the program highly competitive. The students are generally third or fourth year undergraduates and they need to meet stringent academic criteria and entry requirements. There are also opportunities for postgraduates to enrol in our specialist summer programs. BU Sydney has strong exchange links and offers some direct enrolment options at a major partner university in Sydney.

Location: Boston University Sydney Academic Centre

Employment Type: Full-time appointment

Remuneration: Level A to C Academic dependent on qualifications and experience. More details will be provided to applicants selected for interview.

Employer: Boston University Study Abroad Sydney Program

Position Classification: Associate Director

Primary Function:

The Academic Director is responsible for the smooth and effective running of the academic program, assisting the Program Director in recruiting teaching staff, and also the development of new courses and programs under the BU Sydney banner. In directing the academic program, they will work collaboratively with the teaching faculty (contract and casual) to ensure that students have a positive and challenging academic experience. Specifically this includes producing an Academic Calendar for each new semester; overseeing the faculty group; organising periodic meetings of the faculty; leading the annual faculty appraisal process; ensuring the production, dissemination and analysis of student feedback through the course evaluation process; producing timetables and examination schedules and course grading sheets (including the internship grading sheet); maintaining close involvement in the preparation of all publications pertaining to the academic program; guiding all aspects of the course enrolment process from initial registration through to passing class lists on to faculty; updating, printing, purchasing, uploading on to the Learning Management System (Blackboard) and distributing all course materials and texts; and working with the Librarian to maintain the quality of the program’s library and teaching resources both hard copy and digital. Further, the AD will work with the Administrative Assistant Student Services, to report all student registration of courses on the BU matrix grid to the relevant personnel in the Study Abroad office in Boston, and enter final grades for all courses and internships onto the web. They will also work closely with Academic personnel at Boston University on matters such as annual assessment, course changes and any other relevant academic initiatives that the University is undertaking. Another important duty of the AD is to act as an intermediary between faculty and students especially in the matters of class absenteeism, late paper penalties, and grade reviews.  The AD will also be an active participant in taking on a major role in co-ordinating courses and teaching in their area of academic specialty.

Reports to: Program Director

Key Relationships:      

Supervises the faculty members. Acts as an intermediary between faculty and students. Works with other BUSSA staff in the delivery of the Academic Program.

Selection Criteria:

Essential  (important factors which arerequired  to do the job)


  • Leadership in all aspects of the academic program
  • Knowledge of Boston University and Study Abroad academic regulations
  • Ability to understand and use judgement to resolve academic difficulties and disputes
  • A high level of productivity and innovation consistent with the demands of the position
  • Absolute dependability in the delivery of the academic program
  • High level written and verbal communication skills
  • An ability to maintain effective relationships with all staff, faculty and program partners
  • Flexibility in dealing with problems and seeking viable solutions


  • Administrative and teaching experience in the delivery of academic courses

Training/qualifications (or equivalent experience):

  • A research higher degree (doctoral level) or equivalent in a discipline of relevance to the program


  • A genuine interest in, and respect for, the students who undertake the program

Desirable (additional factors which are useful to do the job)


  • The ability to mentor and lead academics at a variety of stages in their career
  • Fostering relationships with Boston University Schools and faculty
  • Planning for short, medium and long term objectives in the academic program
  • Ability to liaise with, and teach students, through one-on-one sessions when the need arises
  • Ability to maintain focus and concentration when undertaking highly detailed and complex documentation


  • Working in a similar role within another higher education setting in either Australia and/or North America

Training/qualifications (or equivalent experience):

        • Involvement in current research training and professional development

Work Performed The duties and responsibilities of this position are numbered in order of importance. They include the major accountabilities of the position and the frequency that each task is generally performed. (eg on a daily, weekly, monthly or yearly basis, or as required)

  1. Planning, monitoring and ensuring quality outcomes in all aspects of the academic program 
    Frequency: Daily throughout the year
  2. Ensuring that all courses of the program are proceeding smoothly and efficaciously by maintaining contact with faculty and facilitating an intermediary between faculty and students
    Frequency: Daily throughout the placement period       
  3. Co-ordinating and teaching courses in all three semesters
    Frequency: Daily in the designated teaching sessions 
  4. Assisting in the development of new course options for future semesters and new learning avenues for students.
    Frequency: As opportunities arise      
  5. Resolution of faculty and student issues in the academic program
    Frequency: As the need arises 
  6. Involvement in forward planning for all aspects of the program
    Frequency: Weekly  

Should you be interested in applying, please provide a CV and cover letter addressing your suitability for the position.

Applications close on the 1st of June 2018

Only shortlisted applicants will be contacted.

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