Gift and Data Processing Officer

Boroondara, Australia
16 May 2018
End of advertisement period
30 May 2018
Contract Type
Full Time
  • Opportunity to join an exciting & growing team in Advancement!
  • HEW 5 $67,163 – $73,702 + 17% Super
  • Full-time, ongoing, Hawthorn location

About Swinburne 

Swinburne University of Technology has a long, proud history of educating and training students for over 100 years. Swinburne focuses on providing high quality, career-oriented education with strong links to industry and the community. Swinburne currently has over 54,000 students.

Swinburne’s emphasis is on high quality, engaged teaching and research in science, technology, business, design and innovation – teaching and research that makes a difference in the lives of individuals and contributes to national economic and social objectives. 

Swinburne is a progressive university that aims to increase Australia’s capacity in science, technology and innovation as the drivers of modern, internationalised economies and workplaces. Our university is focused on high-impact global research, high-quality teaching and active engagement with both industry and the community.

About the job

Are you looking for a challenging role and the opportunity to join an amazing culture that encourages change, innovation and collaboration? 

The Gift and Data Processing Officer will work within the University Advancement Office, reporting directly to the Team Leader, Data Services. The role has key responsibility for the University’s gift processing, as well as providing support for data queries and imports, and event registrations. 

Key Responsibilities

  • Use the University’s Raiser’s Edge database and Finance One system to maintain accurate and timely processing and recording of donations
  • Manage gift and pledge entry batches and ensure timely receipting and thanking of donors
  • Regularly research alumni and supporters, including ‘lost alumni’, high profile alumni and prospects, to enrich data held in Raiser’s Edge
  • Support the Regular Giving Coordinator with queries relating to appeal data, including co-ordination of mailing lists for appeal segments and donor stewardship
  • Co-ordinate with Student Records and ITS to facilitate regular mass data updates to enrich alumni and supporter information in Raiser’s Edge

A full list of the Key Responsibility areas is available within the position description.

Skills and experience

To be successful in this role you will need to demonstrate the following:

  • Qualifications in information technology, data programming
  • Experience in gift processing using a complex relational database system (Raiser’s Edge preferred)
  • Experience querying data and providing data on excel spreadsheets

A full list of the selection criteria is available within the position description.


To find out more about the extensive benefits offered to Swinburne employees please visit:

Further information, contacts and support

The diverse culture within Swinburne is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in the university workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ and those from culturally and linguistically diverse backgrounds.

We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2016 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan, which are integral components of our 2025 vision to be world-class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

To start an application click on 'apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

Swinburne University of Technology is a Child Safe Organisation and as part of this commitment, we require all employees to have a current Working with Children’s Check.

All appointments are subject to a valid Working with Children’s Check, therefore it will be a mandatory requirement to have and maintain a current Working with Children Check.

Please do not email or send paper applications, all applications must be submitted online.

For further information about the position, please contact Pratik Shah on +61 3 9214 5134.

If you are experiencing technical difficulties with your application, please contact the Recruitment team on +61 3 9214 8600 (option 2).

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on, or our Aboriginal and Torres Strait Islander Employment Officer, Sherrin Trautmann on 

Applications close at 5 pm, Wednesday the 30th of May 2018

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