Description of Work Unit
Provide technical construction coordination, planning, cost estimating and contract administration for projects involving the construction, renovation, alteration, modification, maintenance and repair of university owned facilities. Construction cap of $2M (rarely but sometimes more) per project, at the discretion of the Associate Vice President for Facilities Management (AVPFM).
Provides professional oversight of financial management and budgeting activities at Facilities Management (FM). Reports directly to the Assistant Director of Remodel and Construction Services, and works closely with the AVPFM, Associate Director of Operations, Assistant Director of Business Operations, Associate Director of Design and Construction and Construction Services, who is also the State Buildings delegate. Position provides leadership and supervision for staff supporting FM services.
Required Job Qualifications
- Bachelor’s degree in accounting/finance or a related field.
- Experience and working knowledge of accounting systems, Microsoft Office Suite, and use of data mining tools.
- Minimum three years of supervising professional staff.
- Evidence of strong and professional communication skills with the ability to speak to all levels of an organization.
Preferred Job Qualifications
- Three or more years managing facilities management or construction business operations in a higher education or government institution.
- Proficiency with financial systems (i.e. Kuali).
- Advanced knowledge of Microsoft, Excel, Access and data mining tools.
- Demonstrated ability to understand and apply contracts and legal terminology, at both State and Federal levels.
- Job costing experience.
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Job Duty Category Business Partner Duty/Responsibility
Fulfill role of business officer to FM leaders and services; Calculate profit/loss each year for overall operations and for each cost center, and analyze operation for possible cost savings; Develop business plans for strategic planning business models for new service ventures; Analyze and partner with services to create pricing structure of client services including contracts; Analyze historical data and identify opportunities for growth; Establish and process legal contracts on behalf of the State and University.
Percentage Of Time 40% Essential Duties
Job Duty Category Manage the Financial Business Office Operations Duty/Responsibility
Direct the operations of (1) Accounting Tech IV and (2) Accounting Tech III and (3) Accounting Tech II positions (6 total). These positions provide financial and administrative management for operations of a combined yearly budget of $25M, consisting of projects $2M and under for the Remodel unit, and multi-trade jobs for the Constructions Services Unit (multiple department units; nine separate work groups), involving all types of University funding, federal funding and private funding. Establish/develop financial business policies, procedures and standard operating procedures; Direct and evaluate client services and customer service practices; Manage information in and direct operations of internal financial system (FAMIS); Govern, direct, inspect and execute reconciliation between University financial system(Kuali) and internal financial system (FAMIS); Govern, direct, inspect and approve University, Federal and private revenue billings to customers for services and goods; Manage State contracts for architects, engineers, consultants, and vendors, including reviews by University Controller, Director of Contracting Services, AVPFM, State Building Delegate and VP of University Operations; Manage revenue and expenses for University insurance claims; Establish procedures and directs timely monthly fiscal period ledger entries for revenue and expenses; Negotiate, govern, direct, inspect and approve payment arrangements with clients as needed; Manage client satisfaction surveys; Govern, direct, inspect and approve and ensure timely refunds to clients; Establish audit processes and ensure audit compliance, Federal and State; Govern, direct, inspect and approve monthly encumbrances, disencumbrances, and accrual information.
Percentage Of Time 40% Essential Duties
Job Duty Category Budget Management Duty/Responsibility
Analyze yearly capital and operating budgets for all fund types incorporating historical data, current activities and anticipated activities to forecast budgets for each fiscal year.; Develop plans based on forecasting to meet objectives of Facilities Management and the University and to allocate capital and operating budgets accordingly. Support facility projects budgets; In conjunction with the AVPFM, Associate Director, and Assistant Director of Operations, works on facility project plans and other funding sources; Create and approve funding distribution for salaried employees on a yearly basis, and monitor/adjust as needed throughout the fiscal year; Reconcile and retain records for accounts of all fund types within FM and ensure that reconciliation and records retention is taking place to ensure accuracy and propriety and to prepare for financial audits.
Percentage Of Time 10% Essential Duties
Job Duty Category *Govern, Direct, Inspect and Approve All Financial Transactions Duty/Responsibility
Purchases, distributions, and reimbursements through Kuali; Purchases made with Procurement Cards including approval of monthly statements; Purchases and retention of equipment (capital and non-capital); Recurring and automatic charges to accounts for internal services and supplies; General error corrections and internal billings; cash deposits; purchasing clearing account transactions and monthly reconciliation; travel documentation; Manage signature delegation; Manage and prepare open yearly State contracts and purchase orders; Create, analyze, audit, and distribute management reports to Manager, Director, VP of University Operations, and University Cabinet Committee
Percentage Of Time 10%
Special Instructions to Applicants
Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position; a current resume; and the names, email addresses and telephone numbers of three (3) professional references.
References will not be contacted without prior notification of candidates.
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Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.