Accounting Technician, Math and Physics

Colorado State University
Fort Collins, Colorado, United States
14 May 2018
End of advertisement period
11 Jun 2018
Contract Type
Full Time

Description of Work Unit

Physics and Math department at Colorado State University have the mission to increase national and international recognition as a department committed to excellence in research; graduate highly competent well-educated students at all degree levels; and to provide professional services to the people of Colorado.

Position Summary

This position serves to support and supervise the financial administration of research accounts in Mathematics and Physics. Works directly with Technician IV and Program Assistant I to assist in all areas of the office including but not limited to office coverage, travel, payroll, and purchasing. This position will be responsible for research accounts to ensure that sponsored funding is spent appropriately and within deadlines. Reconciles, corrects, and audits account information in compliance with College, University, State, and Federal guidelines. Ensures supplies, equipment, salary, and travel budgets are expended in a timely and compliant manner that is consistent with the project’s statement of work.

Minimum Qualifications

To be considered for this position, applicants must have:

  • Two full-time years of technical accounting experience

Preferred Qualifications

Highly sought applicants will have many of the following:

  • Knowledge of accounting terminology and concepts
  • Strong computer and spreadsheet software skills
  • Able to interpret, apply and communicate financial rules and purchasing regulations
  • Problem solving capabilities
  • Experience using university accounting programs such as Kuali Financial Systems
  • Professionalism and discretion when working with a variety of constituents

Essential Job Duties

Job Duty Category Post Award Management Duty/Responsibility

  • Monitor Physics and Math departments grant accounts.
  • Analyze expenditure data to provide projections on grant accounts.
  • Provide monthly accrual reports when requested by granting agencies; provide amounts per project, when specified by sponsor.
  • Assist with effort certification processes.

Percentage Of Time 45 Essential Job Duties

Job Duty Category Pre-Award Management Duty/Responsibility

  • Create Kuali Research (KR) documents for new proposals.
  • Assist with creating budgets for new proposals.
  • Review/write budget justifications.
  • Assist PI’s with Fast-Lane, Proposal Central,, and other sponsored sites as needed.

Percentage Of Time 15 Essential Job Duties

Job Duty Category Preparation of monthly account spreadsheets for PI’s Duty/Responsibility

  • Compile and summarize expenditure data in monthly reports for grant accounts to PI.
  • Do monthly reconciliations.

Percentage Of Time 15 Essential Job Duties

Job Duty Category Purchasing, PCards, Travel Duty/Responsibility

  • Oversee the processing of Purchasing Card transactions on grant accounts. College required receipt documentation in a timely manner, allocate the transaction to the appropriate account, ensure expenditure complies with the Pcard program rules and sponsor’s regulations.
  • Submit purchase order requests with required documentation and correct allocation.
  • Provide Accounts Payable with relevant documentation for purchases.
  • Process travel authorizations and travel reimbursements.
  • Assure adequate funding.

Percentage Of Time 15 Essential Job Duties

Job Duty Category Payroll Actions Duty/Responsibility

  • Use Oracle software to adjust labor distributions as needed.
  • Set up new employees.
  • Reappoint employees.

Percentage Of Time 5 Essential Job Duties

Job Duty Category Other Duties as Assigned Duty/Responsibility

  • Other accounting or office tasks as assigned by Technician IV or Program Assistant I.

Percentage Of Time 5

Special Instructions to Applicants


  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.


  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.


  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at


  • Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.