Digital Repository Unit Head

Colorado State University
Fort Collins, Colorado, United States
14 May 2018
End of advertisement period
11 Jun 2018
Contract Type
Full Time

Description of Work Unit

Digital Collection Services supports Colorado State University’s academic and research needs by providing data management services to researchers, faculty and students; creating and providing access to digital resources through digitization and the application of metadata; and managing the consortial and CSU digital repository, Digital Collections of Colorado ( and its content.

The Digital Collections of Colorado (DCC) provides management, dissemination, and preservation services for research, scholarship, and creative works of faculty, students, and academic staff from several Colorado institutions of higher education. This rich resource of more than 70,000 digital objects also hosts locally digitized collections of selected archival holdings to support teaching and research. It also maintains a collaborative relationship with the University Press of Colorado and the Open Textbook Library.

Position Summary

Reporting to the Coordinator of Digital Collection Services (DCS), this position serves as the head of the Digital Repositories Unit, and is responsible for the management of the CSU Libraries’ digital institutional repository system. The position also establishes and effectively manages projects and workflows for the creation, delivery, and ongoing preservation of digital objects. This position will be filled at either the Assistant or Associate Professor level.

This position works closely with staff in the Research, Digital Library and Data Services Division and other Libraries units, including Archives and Special Collections, to leverage the full range of library expertise and resources in building and managing Digital Collections of Colorado. The Digital Repositories Librarian also services as a member of the department’s management team.

Head, Digital Repositories Unit:

  • Supervises one faculty member, one academic professional, and four classified staff members.
  • Examines, analyzes, designs, and manages unit activities, procedures, and workflows to ensure efficiencies in the delivery of digital content;
  • Builds on staff members’ technical skills to establish and maintain a cohesive unit;
  • Coordinates unit activities with other DCS departmental staff to promote a team environment.

Management of digital repository activities:

  • Serves as the lead in defining and implementing policies for the digital repository
  • Examines, analyzes, and designs workflows to improve access to information;
  • Serves as lead contact with Academic Computing and Networking Services (ACNS) programmers on issues related to the repository;
  • Serves as an expert on digital repositories and open access repositories;
  • Contributes to strategic vision of digital repository and communicates the benefits of repositories to CSU faculty members;
  • Monitors emerging trends in digital repositories technologies and management;
  • Supports and manages collaboration and technical support with other members of the Digital Collections of Colorado;
  • Provides training for faculty and staff members at CSU-Fort Collins and DCC libraries;
  • Collaborates with other CSU Libraries units on repository operations and developing special projects;
  • Works closely with the university’s data management professionals to ensure that faculty research outputs are findable, accessible, and interoperable;

Management of Digitization Operations

  • Identifies digitization projects collaboratively with College Liaisons and Archives & Special Collections department;
  • Oversees a portfolio of digital library projects and coordinates workflows for digitization, metadata creation, digital object publication, and digital preservation;
  • Maintains in-depth knowledge of standards and best practices in digital libraries.

Member of Digital Collections Management Team:

  • Serves as a working member of the department’s management team;
  • Serves as a leader or team member for specific activities or projects;
  • Serves on committees or task forces as appointed;
  • Assists the Coordinator by preparing reports and statistics;
  • Contributes to meetings, overall planning, development, and assessment of activities.

Required Job Qualifications

Master’s degree from an American Library Association (ALA) accredited program or equivalent advanced degree;

  • Minimum of two years’ professional experience in digital activities in a library, archive, museum, government agency, or other organization;
  • Technical working experience with at least one digital asset or institutional repository system, (e.g., DSpace, Fedora, CONTENTdm);
  • Familiarity with at least one metadata schema, such as Dublin Core, MARC21, METS, MODS, or EAD;
  • Knowledge of digital formats and best practices for creation, management, and ongoing preservation.

Preferred Job Qualifications

  • Experience supervising and mentoring professional staff;
  • Experience with consortial collaborations;
  • Experience with developing and maintaining internal documentation;
  • Demonstrated digitization project management, including quality assurance and quality control;
  • Experience with multiple metadata standards, and development of metadata profiles, mappings, and bulk uploads;
  • Experience managing technology-intensive projects in a collaborative work environment;
  • Experience with issues related to intellectual access and copyright;
  • Understanding of best practices in data management;
  • Knowledge of digital preservation standards and best practices;
  • Experience working with XML and XSLT metadata transformations;
  • Familiarity with data interchange standards (e.g. OAI-PMH);
  • Knowledge of identifier schema such as DOI and ORCID.
  • Excellent interpersonal and communication skills; ability to work independently and collaboratively within a rapidly evolving environment; ability to work well with a diverse employee and user community; strong analytical and decision-making skills.

Special Instructions to Applicants

Candidates are advised they must address each of the required qualifications listed and as many of the preferred qualifications as applicable in their written application.

References will not be contacted without prior notification of candidates.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.