Manager, Financial and Research Project Manager

Colorado State University
Fort Collins, Colorado, United States
14 May 2018
End of advertisement period
11 Jun 2018
Contract Type
Full Time

Description of Work Unit

The Microbiology, Immunology and Pathology (MIP) Department is comprised of over 495 individuals who share a common passion for solving some of the most important human and animal health problems today. Research programs include those related to mycobacteria, retroviruses, prions, and arthropod-borne infectious diseases, as well as the diagnostic investigation of naturally-occurring animal diseases. A leader in education, MIP provides the only microbiology undergraduate degree program in Colorado, a graduate program that provides training in a number of cutting-edge disciplines, and several specialized veterinary residency training programs.

Position Summary

This position is in the Department of Microbiology, Immunology & Pathology and requires organizational skills, attention to detail, and the ability to learn quickly. It also requires excellent interpersonal skills, including ability to work with individuals, groups, and staff. The individual in this position will work as part of a fiscal management team across the department’s main locations (on campus locations in Pathology and Microbiology, as well as Immunology at Foothills Campus (FHC)) and must possess a strong work ethic and commitment to a quality work product and environment. In addition, the candidate must be a proactive self-starter and have the ability to prioritize and deal with interruptions. The individual in this position will report directly to DMIP Business Officer.

Required Job Qualifications

  • Bachelor’s degree required. Accounting, finance or a closely related field preferred.
  • Five or more years of experience in higher education, or Master’s in finance related field or CPA
  • Experience forecasting and managing budgets.
  • Strong skills in Microsoft Word, Excel and database management.
  • Outstanding written and oral communication skills.

Preferred Job Qualifications

  • Experience with Uniform Guidance and other OMB circulars.
  • Experience with Cost Accounting Standards.
  • Experience managing budgets with federal grant funding and state/university support.
  • Three or more years of supervisory experience.

Experience with grant proposal submission and post award processes.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Accounting and Sponsored Project Management Duty/Responsibility

  1. Management of DMIP research project budgets including federal grant funding (NIH, NSF, USDA) and private sponsors, and state/university and other support.
  2. Provide the Principal Investigators (PIs) and other key stakeholders, as requested, periodic (e.g., monthly, quarterly or as needed) analyses of expenditures and status of the overall financial health of the research projects.
  3. Provide financial projections for IDC return and advise PIs regarding internal funding opportunities provided by the department; such as, bridge/seed/graduate bridge/travel awards, the college; such as, CRC, CCTSI or other awards, and/or the VPR Office; such as quarterly funding opportunities, etc.
  4. Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
  5. Manage associated indirect cost recovery PI accounts, facility accounts, recharge and general operations accounts, and appropriated accounts. Oversee billing and invoicing processes. Develop and write business plans as required. Monitor accounts for appropriate spending and compliance with CSU and State of Colorado fiscal policies.
  6. Complete staffing and monitor effort on sponsored projects to ensure compliance with sponsor guidelines.

Percentage Of Time 50 Essential Duties

Job Duty Category Pre-Award Management Duty/Responsibility

  1. Assist in research proposal preparation. Interpret and apply principles, rules, regulations, policies, precedents or other guidelines specific to the assigned research project(s) and its sponsor to resolve problems, answer questions and provide information and advice on technical or administrative project issues.

Percentage Of Time 20 Essential Duties

Job Duty Category Supervise / Manage FHC Admin Support Team Duty/Responsibility

  1. Manage financial (admin pro) and administrative support staff (SC). Complete annual review and evaluation processes. Ensure cross training and professional development opportunities are available for staff members.
  2. Identify and implement process efficiencies across the DMIP FHC admin support team. Present process improvements to other organizational levels as appropriate.

Percentage Of Time 20 Essential Duties

Job Duty Category Collaboration and Liaison Activities Duty/Responsibility

  1. Work as a contributing member of the management and research support team in DMIP and the larger CVMBS/CSU community, as requested and departmentally approved, including engagement as a committee member to assist with the organizational strategic objectives or other broader initiatives.
  2. Perform liaison activities with the Office of Sponsored Programs and the DMIP PIS or others, as needed.
  3. Participate in professional meetings and/or other professional growth opportunities as appropriate.

Percentage Of Time 10 Application Details

Special Instructions to Applicants

Must submit cover letter addressing required and preferred qualifications, a resume, unofficial transcripts and the name and contact information for three professional references. References will not be contacted without prior notification of candidates.

Search Contact Becky Trentlage, (970) 491-0986,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.