Deputy Director, PMO

Boroondara, Australia
08 May 2018
End of advertisement period
21 May 2018
Contract Type
Fixed Term
Full Time
  • Exciting opportunity to join the IT Senior Leadership team leading the PMO function
  • Attractive Executive Remuneration Package, Bonus Incentive + 17% super
  • Fixed term contract until May 2021, Hawthorn campus

About Swinburne 

Swinburne’s emphasis is on high quality, engaged teaching and research in science, technology, business, design and innovation – teaching and research that makes a difference in the lives of individuals and contributes to national economic and social objectives. 

About the job

The Deputy Director, PMO is the functional leader of project governance and assurance, reporting into the Director of Projects. The position holder leads a team to guide the successful delivery of programs and projects through the provision of strategic and operational support, including operational reporting, risk and issue tracking, quality control and reporting. The role will provide a reporting framework focused on value added advice and early identification of risk and issues for all major programmes and projects across the organisation.

The Deputy Director, PMO will manage day-to-day activities in the Program Management Office (PMO) to ensure IT programs and projects meet PMO processes and policies. The role oversees the PMO process implementation and ensures that information concerning content (e.g. deliverables, risks, issues) passes to and from sponsors. The role champions improving the consistency, predictability and efficiency of IT project delivery capability. The role provides leadership in best practices and is highly customer-focused. They also ensure the operational issues of the PMO are managed, focusing on the project interface with Program Managers, Project Managers, and project teams. In addition, the role oversees the project resourcing function.

Information Technology

Swinburne IT has a strategic focus, partnering with the business to deliver programs of work that align to each of the University’s three strategic pillars: Future Ready Learners, Research with Impact and Innovative Enterprise. Swinburne IT is a key enabler for the University to achieve its vision and deliver the 2025 Strategic Plan.

As a technology centre of excellence, Swinburne IT also participates in the teaching, learning and research functions of the University. Through this integrated partnership, we aim to improve the experience of students and researchers, delivering on opportunities through the application of IT and digital innovations made possible by emerging technologies.

Key Accountabilities include:

  • Establishing a plan and implement the steps to uplift the PMO function’s capability in line with business needs and project management/delivery requirements to achieve desired target capability
  • Establishing and maintain a standard set of practices, processes and templates for managing projects consistently and efficiently to reduce project related risk and costs
  • Championing the ethos of continuous improvement through the evaluation of effectiveness and efficiency of process, policy and standards, and the introduction of changes that improve them
  • Leading change through influence, focusing team efforts on delivering business value and enhancing the customer experience

Skills and experience

To be successful in this role you will need to demonstrate the following:

  • A postgraduate degree level qualification in a relevant discipline with subsequent relevant experience, or an equivalent combination of relevant experience and/or education/training
  • Formal training and certification in at least one recognised Project Management methodology discipline (e.g., Prince2) to Practitioner Level.
  • Experience leading a corporate PMO function
  • Excellent stakeholder relationship management skills, including the ability to interact, influence, manage expectations and establish the rollout of the project delivery framework

A full list of the selection criteria is available within the position description.


The diverse culture within Swinburne is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in the university workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ and those from culturally and linguistically diverse backgrounds.

We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2017 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class University creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

As a Swinburne staff member you will have access to many benefits such as career development opportunities including 50% study reduction and staff and management development programs. You will receive up to 17% employer contributions (pension) and various discounts on annual Myki cards, private health insurance and movie tickets. We also recognise the need to support the work/life balance and flexible needs of our staff. As such a range of flexible working arrangements including paid maternity/partner leave, onsite childcare, working from home and part time options are available.

To find out more about the extensive benefits offered to Swinburne employees please visit:

Further information, contacts and support

To start an application click on 'apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description. Please do not email or send paper applications, all applications must be submitted online.

For further information about the position, please contact Floran Shirzad, Recruitment Consultant via email at

If you are experiencing technical difficulties with your application, please contact the Recruitment team on +61 (0)3 9214 8600 (option 2).

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on, or our Aboriginal and Torres Strait Islander Employment Officer, Sherrin Trautmann on

Applications close at 5pm, Monday the 21st of May 2018

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