Admissions Coordinator 

Location
London (GB)
Posted
04 May 2018
End of advertisement period
18 May 2018
Contract Type
Permanent
Hours
Full Time

THE ARCHITECTURAL ASSOCIATION

JOB DESCRIPTION

Job Title: Admissions Coordinator 

Reports to: Head of Admissions 

Department: Registrar’s Department    

The Architectural Association was founded in 1847, opening as a day school in 1901. The AA is committed to public benefit attained by the learning, teaching, discussion and promotion of architecture.  With circa 750 students and 300 academic and administrative staff the AA School is central to the AA. The School is recognised as a worldwide leader in architectural education, with graduates that include many of the world’s leading architects, scholars, critics and educators. The academic and professional programmes of study at undergraduate and postgraduate levels, up to and including doctoral level, are validated by external professional and academic bodies.  

Role Overview:

The School is looking to appoint an Admissions Co-ordinator to work as part of a busy team who undertake the annual recruitment, application and registration processes for the AA Foundation Course, the 5-year ARB/RIBA recognised course in architecture and eleven programmes at post-graduate level.  

Reporting to the Head of Admissions, the Admissions Co-ordinator will be managing a range of undergraduate and graduate applications. The Co-ordinator will be responsible for answering applicant enquires, processing applications, issuing CAS forms, helping to ensure that student numbers are maintained, assisting with the smooth running of the department as well as the promotion of the school.

Main Duties and Responsibilities:

  • Answering initial enquiries by phone, email and in person. Being available to talk with prospective students/parents, and providing tours of the facilities, is a key aspect of the role. 
  • Processing applications, assessing the basic eligibility of candidates using NARIC and corresponding with them accordingly. 
  • Arranging portfolio assessments with tutors and directors and preparing the required documentation for assessment. 
  • Scheduling and booking interviews with both applicants and tutors; preparing documentation for interview days and managing scheduled interviews on the day. 
  • Preparing offer and rejection letters. 
  • Entering details on the database and ensuring records are kept up-to-date. 
  • Reviewing applicants’ documentation and completing the online application form for the Home Office / UKVI Tier 4 General Student Visa from June until August.
  • Maintaining basic statistics concerning applications, offers and acceptances so that predictions can be made for numbers of students expected. 
  • Liaising with programme directors on a regular basis with regard to applicant numbers.
  • Providing input into the marketing strategy alongside the Head of Admissions and the team. 
  • Coordinating and promoting open days/evenings for applicants alongside the team.  
  • Coordinating Introduction Week for new students and official Registration alongside the team.
  • Maintaining filing systems, handling post, ordering stationery etc.

Person Specification

Knowledge, Skills and Experience

  • A minimum of 2 – 3 years’ experience in a similar role is essential; previous employment within higher education or in an arts/architectural setting would be advantageous. 
  • A proven record of managing a complex administrative workload  
  • Excellent organisational and time management skills, methodical approach and attention to detail and accuracy
  • Excellent IT literacy (Microsoft Word / Excel / Outlook and Database systems)
  • Experience working with the Home Office / UKVI and SMS system would be advantageous. 

How to Apply

Please apply by email by the closing date of 18th May 2018 at 1pm to: 
humanresources@aaschool.ac.uk  stating the job title in the subject heading.

Please include in your application:

  • Full CV 
  • Covering letter/email highlighting why you feel you are the right person for the role 
  • Current salary 
  • Salary expectations for this role
  • Notice period 
  • Contact details for two referees (who will not be contacted without your prior permission)

PLEASE NOTE that interviews will take place on 24th May 2018 only. If you are successful, HR will contact you by 22nd May 2018.

Thank you for your interest in the AA and this role.

The Architectural Association School of Architecture aims to create conditions that ensure staff and students are treated solely on the basis of their merits, abilities and potential, regardless of their gender, race, religious/political beliefs, ethnic or national origin, disability, family background, age, sexual orientation, or other irrelevant distinction.

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