Director, Academic Advancement Center

Colorado State University
Fort Collins, Colorado, United States
29 Apr 2018
End of advertisement period
27 May 2018
Contract Type
Full Time

Description of Work Unit

The Academic Advancement Center (AAC) is a federally grant- funded U.S. Department of Education TRiO Student Support Services (SSS) program. The mission of the Academic Advancement Center (AAC) is to provide support for first-generation, low income students, and students with disabilities in their transition, persistence and graduation. The AAC is committed to providing guidance and support, ensuring that students meet and exceed their academic, personal, and professional goals. Staff members in the AAC foster a welcoming and inclusive community for success, connect students to campus resources, encourage engagement and involvement, and promote self-advocacy.

The AAC is housed within CSU’s Division of Student Affairs which provides a wide array of student services and programs for the entire student population and is part of the student affairs academic cluster.

Position Summary

The Director is a 12-month, full-time professional staff member in the AAC, a U.S. Depart of Education TRiO Student Support (SSS) program, and reports directly to the Assistant Vice President for Student Success. In addition to the Director, the staff members include the Assistant Director, the Administrative Assistant, five Retention Specialists, and student staff. This professional is responsible for providing vision and administrative leadership for the AAC Program, including strategic planning, developing, implementing, and evaluating the program to achieve the project objectives and mission in accordance to federal legislation and regulations, EDGAR and OMB Uniform Guidance relevant to the administration of a TRiO SSS project. This position will hire, train, supervise, evaluate professional staff; maintain public relations and ongoing communication with Department of Education; and develop and maintain collaborative relationships with faculty, departments and colleges to foster institutional climate supportive of the success of TRiO SSS eligible and other underrepresented students at CSU. In addition, the Director will also serve as the Retention Specialist for program participants as needed.

Required Job Qualifications

  • Master’s degree in higher education administration/student affairs, counseling, business, or related discipline;
  • 5 years of progressively responsible professional work experience administering comprehensive academic support programs or programs supporting underrepresented populations in higher education settings
  • 3 years of experience supervising professional staff.
  • Demonstrated experience working with underrepresented student populations including individuals from lower socio-economic backgrounds and/or racially/ethnically diverse backgrounds and/or individuals with disabilities
  • Demonstrated computer application skills (MS Excel, Access, or other database programs).

Preferred Job Qualifications

  • Doctorate
  • Demonstrated leadership for equity and inclusive excellence at the institutional level
  • Prior TRiO experience or similar programs that serve students from underrepresented backgrounds
  • Demonstrated success in a leadership role in higher education with program development, program and staff management, and student retention programs
  • Experience in managing grants
  • Experience in managing budgets
  • Experience in advising, counseling, teaching, and/or supervising individuals from first-generation college backgrounds, low-income backgrounds, and individuals with disabilities
  • Excellent written and oral communication skills, including experience making effective public presentations to a variety of audiences,
  • Experience in non-profit grant writing
  • Ability to implement, document, and assess a plan of operation from a grant proposal
  • Experience gathering relevant data for reporting, promoting program, and grant writing
  • Demonstrated ability to relate effectively with a variety of constituents including students, faculty, staff and community
  • Evidence of effectiveness in seeking and securing financial and program resources

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Leadership Duty/Responsibility

  • Hire, train, supervise, and evaluate professional staff
  • Provide vision for program and daily operations, including development, implementation and evaluation of strategic planning to achieve the vision, mission, and goals of the program
  • Promote and support the vision, mission, core values, and strategic goals of the University, Division, and TRiO SSS AAC project
  • Provide administrative leadership with policy development, preparation of reports, development of publications, public relations, and communication with the U.S. Department of Education
  • Actively embrace and role model Colorado State University’s Principles of Community
  • Develop and maintain partnerships with key campus departments and programs
  • Serve on committees and advocate for the development of university policies and procedures that improve campus climate and programs that support transition, persistence and graduation of students from underrepresented backgrounds
  • Become a member in TRiO professional associations to keep current with professional practice
  • Participate in the Student Affairs Academic cluster, Division of Student Affairs and other campus-wide projects through committee and special activities
  • Serve as a positive role model for Colorado State University students
  • Support professional staff advising efforts and assist with managing caseloads during times of vacancies

Percentage Of Time 50

Job Duty Category Administration Duty/Responsibility

  • Oversee, implement, and manage the plan of operation and objectives as specified in the grant proposal that focuses on increasing retention and graduation for program participants
  • Plan, develop, and manage the project’s federal and institutional budgets, and ensure ongoing financial analysis of accounts in compliance with the U. S. Department of Education and Colorado State University fiscal rules and procedures
  • Develop and implement formative and substantive program assessment as proposed in grant proposal
  • Prepare continuation and annual performance reports based upon federal guidelines
  • Prepare/produce a high-quality grant proposal that integrates current U.S. Department of Education priorities
  • Identify and pursue additional funding sources for program initiatives
  • Interpret federal legislation and regulations, EDGAR and OMB Circulars relevant to the administration of a TRiO Student Support Services project
  • Plan, develop, and manage the AAC federal and institutional budgets, and ensure ongoing financial analysis of accounts in compliance with the U. S. Department of Education and Colorado State University fiscal rules and procedures
  • Identify and pursue additional funding sources for program initiatives

Percentage Of Time 40

Job Duty Category Serve as a Primary Retention Specialist for program participants Duty/Responsibility

  • Using the intrusive advising model, provide academic support and coaching, advising, counseling, and advocacy for student participants, including first-year students, transfer students, and continuing students
  • Assess the academic, personal, social, and cultural needs of students and develop appropriate plans for addressing these needs
  • Maintain and keep current student files in Student Access database and other University student information systems to document student participation
  • Serve as a Community for Excellence Scholar Contact
  • Provide appropriate referrals to University resources, including but not limited to Student Disability Center, Student Case Management, Student Financial Services, Health Network, etc.

Percentage Of Time 10

Special Instructions to Applicants

A complete application includes a cover letter and a resume addressing all job qualifications, along with the names and contact information of three references including relationship and current supervisor. References will not be contacted without prior notification of candidates. Please submit all materials via

Application materials will be accepted until position is filled, however for full consideration, application materials must be submitted by May 14, 2018 at 11:59 p.m. MDT. If you have questions about the position or search process, please contact Jessica Klingsmith, Search Chair, at or (970) 491-5663.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License Search Contact Jessica Klingsmith - Jessica.Klingsmith@ColoState.EDU or (970) 491-5663 EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.