Inventory Coordinator

Colorado State University
Fort Collins, Colorado, United States
29 Apr 2018
End of advertisement period
27 May 2018
Contract Type
Part Time

Description of Work Unit

The CSU Health Network at Colorado State University provides a full range of cost effective, on-campus, mental health and primary care medical services, referral for community specialty care and comprehensive health education and prevention services’ programming. Services such as physical therapy, dentistry and optometry, are available. The CSU Health Network is active in creating a healthy campus environment to support learning and success. For more information about the CSU Health Network at Colorado State University, see

CSU Health Network Accounting Department maintains and improves the processes that protect the financial integrity of Colorado State University Health Network. The Department provides accounting, purchasing and inventory control support to departments within the Health Network; monitors transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies; analyzes and interprets financial data as part of the overall control of University fiscal goals and concerns; and formulates financial statements and reports in accordance with applicable laws and regulations.

Position Summary

The function of inventory management resides in the Accounting Department at the CSU Health Network. The purpose of this position is to provide inventory control support to departments housed within the CSU Health Network.

The Inventory Coordinator works with designated units of the Health Network to provide comprehensive inventory control and system management. This includes shipping and receiving products and supplies, managing the inventory life-cycle from design to disposal, inventory management and directing the allocation of materials distribution.

The Inventory Coordinator is generally scheduled to work 9:00 a.m. – 2:00 p.m. Monday – Friday. The schedule may vary on a limited basis depending on business needs and could flex between the hours of 7:30 a.m. – 5:00 p.m. This position reports directly to the Accounting Services Manager. This position is benefits eligible.

CSU offers full benefits which include Medical, Dental, Vision, Life Insurance, Flexible Spending Accounts, retirement programs and more. The University’s Commitment to Campus benefits program offers a wide range of programs, discounts and special benefits available to eligible faculty and staff. For more detailed information about CSU benefits, visit and

Minimum Qualifications

One year of inventory system management including receiving, returning, stocking, and physically delivering products and supplies.



Preferred Qualifications


  • One year of experience in patient health care related setting
  • Experience working with an electronic inventory management system. For example, Mckesson Inventory Manager.

Knowledge, Skills, Abilities and other characteristics

  • Excellent organization and attention to detail skills
  • Strong verbal communication and interpersonal skills
  • Judgment and problem-solving skills
  • Ability to handle multiple tasks effectively
  • Ability to work independently and uses task assignment and initiative to manage time effectively
  • Ability to work in a team setting
  • Integrity
  • Strong knowledgebase of health care products and supplies.
  • Demonstrated knowledge and use of the par-level inventory management technique.

Essential Job Duties

Job Duty Category Receiving Duty/Responsibility

  • Receive or refuse shipments of products and supplies from vendors and provides an electronic or manual signature to confirm receipt/refusal.
  • Unpack products and supplies to prepare them for inventory check-in.
  • Verify quality and quantity of contents against orders, packing slips and specifications and report any discrepancies.
  • Ensure products and supplies are coded and scanned into the electronic system to show correct inventory counts.
  • Provide Accounting Department with all packing slips or receiving slip if no packing slip is available.

Percentage Of Time 20%

Job Duty Category Shipping Duty/Responsibility

  • Pack, weigh, and label outgoing shipments by obtaining necessary documentation from the vendor.

Percentage Of Time 10%

Job Duty Category Manage Product Lifecycle Duty/Responsibility

  • Manage product’s lifecycle from design to disposal.
  • Utilize a two-bin first in first out system to ensure oldest products are used first.
  • Disposes of expired supplies.
  • Make requests to the appropriate contacts for disposal of hazardous materials.

Percentage Of Time 20%

Job Duty Category Materials Distribution Duty/Responsibility

  • Perform PAR level supply management as necessary to determine unit needs.
  • Pick, pull and transfer medical supplies as needed to appropriate department with 100% accuracy in order to satisfy unit medical supply needs in a timely efficient manner.
  • Propose strategies to minimize the cost or time required to distribute products and supplies.

Percentage Of Time 20%

Job Duty Category Inventory Management Duty/Responsibility

  • Count items periodically using a manual method.
  • Track and maintain set par levels.
  • Initiate reorder of needed products and supplies.
  • Understand clients’ inventory needs and follows established procedures for allocation of materials, supplies, and products.
  • Maintain and review records of items bought, costs, deliveries, product performance, product recalls and report to Accounting Services Manager.

Percentage Of Time 30%

Special Instructions to Applicants


  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.


  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.


  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at
  • For any assistance completing the application, please contact Ashley Harvey at or 970-491-3505.


  • Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.