Financial and Research Project Coordinator

Colorado State University
Fort Collins, Colorado, United States
21 Apr 2018
End of advertisement period
19 May 2018
Contract Type
Full Time

Description of Work Unit

The Infectious Disease Research Center provides a safe, secure, state of art facility for university investigators, government scientists and industry representatives to collaboratively research the basic biology, biochemistry, molecular biology and epidemiology of bacteria and viruses that cause human and animal diseases. The Center provides the highest quality research environment for developing new scientific discoveries, vaccines, methods of diagnosis, and therapeutic agents for infectious agents. Colorado State University is among the world’s leaders in researching West Nile Virus, drug-resistant Tuberculosis, Yellow Fever, Dengue, Hantavirus, Plague, Tularemia and other diseases.

Position Summary

The Infectious Disease Research Center (IDRC) and its internal manufacturing operation BioMARC are seeking a full-time finance/research project assistant manager to provide financial assistance, report generation, purchasing activities, grant management, business plan development assistance, and transactional support in an effort to provide exceptional customer service to all stakeholders. The position will provide professional, comprehensive fiscal guidance and transactional support, and participate in pre- and post-award contract and grant management activities.

Required Job Qualifications

  • Bachelor’s degree in Accounting, Business, Financial Management or a related field.
  • One year experience in Cost Accounting Standards and Generally Accepted Accounting Principles.
  • High level of computer proficiency working with the Microsoft Office suite, with emphasis on Excel and Outlook applications.
  • Excellent communication and customer service skills with demonstrated professionalism and confidentiality.

Preferred Job Qualifications

  • Thorough understanding of accounting principles and the ability to interpret and apply University, State, and federal guidelines.
  • Ideal candidate will be a dedicated professional with experience working in a University work setting and work familiarity with Colorado State University systems to include Kuali, Oracle, TEM.
  • Demonstrated expertise in business plan development and service center cost recovery mechanisms.
  • Documented experience in grant proposal development and agreements.
  • Ability to interact professionally with a diverse group including executives and managers.
  • Knowledge of the overall mission of the Infectious Disease Research Center, Colorado State University, and laboratory environments is also highly desirable.
  • Ideal candidate must be able to work professionally with all levels of the team and stakeholders and will also have the ability to excel and be flexible in a fast-paced environment.

Diversity Statement

  • Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category IDRC Financial Support Duty/Responsibility

  • Provide service fee invoicing, deposits, and collection activities to ensure compliance and fiscal responsibility, update business plans as needed for 21 accounts.
  • Generate and review financial reports for accuracy on a monthly basis. Reconcile financial statements and accounts for outstanding and/or unrecorded items since last reporting.
  • Gather data, develop report formats, validate correctness, and provide financial forecasts to assist the Directors in their decision making.
  • Analyze financial data to track trends including tracking all projects conducted at the IDRC.
  • Manage labor distributions and redistributions in Oracle for IDRC staff.
  • Review budget balances available and encumbered expenditures with Associate Director/Administration.
  • Coordinate financial impacts and provide oversight of accounting activities.
  • Document policies and procedures for above responsibilities.
  • Other duties as assigned.

Percentage Of Time 35 Job Duty Category Contracts/Grants Sponsored Accounts Management Duty/Responsibility

  • Manage and reconcile IDRC sponsored contracts/grant accounts.
  • Monitor and maintain appropriate documentation required for external funding compliance.
  • Reconcile actual expenses to monthly budget, resolve discrepancies.
  • Identify and process corrective entries as needed including personnel expenses.
  • Review and approve contracts/grant purchasing transactions.
  • Provide reports to Associate Director/Administration and IDRC management staff as directed.
  • Verify budget is appropriately allocated to personnel and other direct expenses.
  • Monitor indirect cost recoveries charged to contracts/grant accounts.

Percentage Of Time 35 Job Duty Category Purchasing Duty/Responsibility

  • Coordinate and prepare all purchasing, accounts payable and financial documents in the Kuali financial system and perform necessary approvals or denials after consideration of policies and regulations that may apply.
  • Approve/disapprove spending documents and expenditure correction documents after reviewing financial records for sufficiency of funds and for compliance with proposed spending.
  • Oversee and reallocate PCard purchases and activities for the IDRC ensuring proper documentation, internal control, compliance with policies/procedures for use of this purchase mechanism.
  • Establish and monitor any open purchase orders for the IDRC.

Percentage Of Time 20 Job Duty Category RIC Tenant Support Duty/Responsibility

  • Work closely with the Associate Directors of the IDRC to assist in facility moves, space requirements, equipment needs and management of general concerns of RIC tenants.
  • Coordinate with CSURF to assist with new lease contracts/lease renewals. Monitor tenant rental income and invoice for late payments, special assessments, and other charges as identified.

Percentage Of Time 10

Special Instructions to Applicants


  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.


  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.


  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at


  • Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.