Financial and Accounting Analyst
Description of Work Unit
The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at Colorado State University (CSU). Currently, MIP has over 200 salaried employees including 90+ faculty, 130 research and administrative support staff, and 495+ total employees including students and temporary staffing. The DMIP financial support team manages $20-$25M in research activity each year plus $8.2 M in appropriated funds, as well as cash funded activities, gift funds, General Operation funds, Recharge Centers, Tech and Course Fees, Continuing Education, etc. DMIP has several locations including Pathology and Microbiology Buildings on main campus, Diagnostic Medical Center on south campus, and Arthropod-borne Infectious Disease Laboratory, the Infectious Disease Annex, and the Infectious Disease Research Center at Foothills Campus. DMIP’s geographical separation adds another layer of complexity for management purposes.
The Financial and Accounting Analyst provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and DMIP including the department programs, pre and post-award contract and grant activities, etc. Specifically this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB circulars (A21, A110 , A133 and Uniform Guidance), university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable.
The position reports to the DMIP Financial and Data Analyst, and works closely within the DMIP accounting and administrative team. DMIP’s mission is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.
Required Job Qualifications
- Bachelor’s degree in accounting, finance, business administration, or related field at time of hire.
- Proficiency working with the Microsoft Office Suite.
- Advanced experience with Microsoft Excel including calculations, formulas, and formatting.
- Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted.
- Experience working in a team environment.
Preferred Job Qualifications
- Financial working knowledge or grant management within an institution of higher education.
- Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
- Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards.
- Experience with Kuali Financial and Research Systems.
- Experience with iLabs billing and equipment scheduling system.
- Experience calculating billing rates applying Federal Cost Accounting Standards.
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Job Duty Category Financial and Research Project Management Duty/Responsibility
- This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost return and other fund sources.
- Coordinates and analyzes staffing for accuracy and validity on all fund sources and accounts.
- Forecasts future commitments and spend rates to minimize over-expenditures, and advises principal investigators (PIs) on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations.
- For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
- Reconcile and analyze financial transactions for authenticity, evaluate and justify expenditure re-distributions, etc. and contact appropriate entities to initiate corrections. •Reconcile account activity to the system of record.
- Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required.
- Provide accurate, timely and meaningful reports to PIs, account holders (“account supervisors”) and others both in standard, periodic formats; and/or customized reports as requested.
- Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
- Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify and correct errors while implementing effective means to avoid future recurrences.
- Manage start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
- Other duties as assigned.
Percentage Of Time 60 Job Duty Category Grant Facilitation (Pre-Award Support) Duty/Responsibility
Identify and interpret funding solicitation and associated University, State, and Federal guidelines.
- Provide guidance to PIs regarding the development and preparation of grant proposal budgets and associated forms.
- Research and calculate salary amounts/fringe rates based on employee type, verify tuition rates, review proposal budgets/budget justifications to ensure expenses are categorized appropriately and justified adequately, understand indirect cost percentages based on funding agency guidelines, enter budget data into Kuali Research system.
- Advise faculty on the maximization of funding available for project completion.
- Coordinate the proposal process to facilitate completion of documents required in a timely fashion to meet internal and external proposal deadlines.
Percentage Of Time 30 Job Duty Category Other Financial Duties and Support Duty/Responsibility
- Calculate internal and external billing rates for recharge centers (21) and general operations (22) activities, including oversight for monthly billing processes.
- Assist with implementation of iLabs software for DMIP Cores and Recharge Centers, including providing guidance and training for users.
- Assist with other accounting and support duties as needed.
Percentage Of Time 10
Special Instructions to Applicants
For full consideration, please submit your application by April 15, 2018, by 11:59 pm MT. A complete application must include a cover letter describing your education, experience, qualifications and skills specifically related to the position announcement; a professional resume; and the names and contact information of three professional references.
References will not be contacted without prior notification of candidates.
Search Contact Corrine Lindstadt, Corrine.Lindstadt@colostate.edu
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.
The Section 504 and ADA Coordinator is the Executive Director of Human Resources and Equal Opportunity, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.