Industrial Liaison and Center Administrator

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Posted
20 Mar 2018
End of advertisement period
17 Apr 2018
Ref
54560
Contract Type
Permanent
Hours
Full Time

Description of Work Unit

The Extreme Ultraviolet Engineering Research Center (EUV ERC) specializes in advanced laser and materials research that enable the demonstration of extreme ultraviolet and soft x-ray laser sources and their applications to nanoscience and nanotechnology. The Center is a hub for the advanced training of graduate and undergraduate students. Every summer the EUV ERC runs an active Research Experience for Undergraduate (REU) and Research experience for Teachers (RET) programs. The EUV ERC is also well connected to industrial members through activities throughout the year.

The EUV/ERC exists within the Department of Electrical and Computer Engineering. ECE has 25 faculty members, 350 undergraduates, and 250 graduate students. It has research programs in Communications and Signal Processing; Computer Engineering; Lasers, Optics, and Applications; Controls and Robotics; Electric Power and Energy Systems; and Electromagnetics and Remote Sensing. The department participates in the CSU Information Science and Technology Center, the CSU-CHILL National Radar Facility, and the NSF Engineering Research Center for Collaborative Adaptive Sensing of the Atmosphere. It is home to the headquarters of the NSF Engineering Research Center for Extreme Ultraviolet Science and Technology. Many faculty in ECE hold courtesy appointments in the departments of Computer Science, Mathematics, Physics, and Statistics, and collaborate with faculty in these and other departments. Annual research expenditures are nearly $10M, and the department is ranked 23rd in the country based on citations to faculty research. More information on the department can be found at www.engr.colostate.edu/ece.

Position Summary

The Industrial Liaison and Center Administrator for the EUV ERC is responsible for supporting the daily operations and events at the EUV/ERC. This position performs regular administrative tasks on behalf of the Center Director.

Required Job Qualifications

Bachelor’s degree in business, management, engineering, or other closely related field. Two years of experience in an office setting. Must be proficient in Microsoft Word, Excel, and PowerPoint. Initiative and independence to carry out high level administrative tasks

Preferred Job Qualifications

Highly sought applicants for this position will have all the required qualifications, plus:

  • Experience in working with the requirements of large government funding agencies (NSF, DOD, DOE …).
  • Basic understanding of financial and/or accounting systems and terms.
  • Strong relationship management and interpersonal skills as demonstrated through previous work experience and opportunities. The ability to quickly establish effective working relationships with key people on and off campus.
  • Familiarity with the CSU business systems, such as Kuali and Symphony, or, the ability to quickly develop expertise in those systems, is highly desirable. As such, internal applicants will be strongly preferred.
  • Intermediate or greater skills in Microsoft Office applications such as Word, Excel and Power Point. Of particular importance are complex formatting, working with graphics, and notes in large documents.
  • Ability to proofread scientific and administrative documents and correct grammar, punctuation, spelling, usage, and style.
  • Must be a well-organized multi-tasker with a focus on accuracy and completeness.
  • Excellent communication skills (written and oral) as demonstrated through previous work experience, opportunities, and written application materials.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Administration and Project Management Duty/Responsibility

  • Plan and implement the Center industry meeting.
  • Assist in implementing summer REU and RET programs.
  • Assist in the creation and submission of Annual and Final Reports.
  • Manage event planning such as arranging for venues, catering, distribution lists, agendas, presentations, meetings and deliverables, especially for the Center’s NSF REU and RET programs, and the annual meeting of the Center’s Industrial Advisory Board.
  • Serve as the liaison to the other EUV ERC campuses (U. Colorado and UC Berkeley).
  • Administration of safety tests – ensuring all employees of the lab have taken the online test, grading this test by use of an answer key, and tracking the results). Long-term plan to fully automate the test (online administration, grading and tracking) which will require the person in this position to manage of the automation of the safety test system (oversee a person who will write the needed code).
  • Maintain current copies of CV’s, current and pending support, researcher biographies, publications, conflict of interest lists and other documents required by the PIs.
  • Coordinate Graduate School recommendations.
  • Submit annual research reports.
  • Serve as liaison to the ECE Department and the International Office in securing visas for visiting students.
  • Perform daily administrative duties, including responding to or forwarding Center correspondence by phone and email;
  • Make supply purchases for the office.
  • Assist with travel arrangements and submitting paperwork to the Engineering Business Office (EBO).

Percentage Of Time 50% Job Duty Category Accounting and Resource Management Duty/Responsibility

  • Assist in the creation, formatting and submission of the financial data within Annual and Final Reports.
  • Assist in the creation of grant proposals and assist in the interface with the CSU pre-award office.
  • Access University systems such as Symphony and Kuali, and partner with the Center’s Financial Officer to produce reports and/or retrieve answers to specific questions about Center Grants.
  • Coordinate with the Engineering Business Office and/or Departments on acquisition, purchase, and payment systems, including the purchase of Center materials and supplies, hiring of student employees, and assisting the Center PIs in the use of TimeClock.

Percentage Of Time 50%

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.

NOTES

  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Pre-employment Physical - Successfully complete the WorkSteps evaluation., Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare., Special Requirements/Other - Per CSU HDS food safety training policy, the incumbent must successfully pass the ServSafe certification exam within 6 months of hire date.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.