Assistant Project Manager

Colorado State University
Fort Collins, Colorado, United States
20 Mar 2018
End of advertisement period
17 Apr 2018
Contract Type
Full Time

Description of Work Unit

The Remodel and Construction Unit within Facilities Management provides administrative, management & professional services to facilitate and accomplish new construction, renovation, and/or replacement of the physical facilities and infrastructure of the campus in support of the University’s mission and strategic plan.

Position Summary

The Assistant Project Manager exists to provide basic support to remodel project management services involving alteration, modification, maintenance and repair of state buildings. This position provides assistance to Project Program Mngmt I and II positions and Engr/Phys Sci-Tech Ill positions (fully-operating project managers) who are responsible for accurate estimating, scheduling, problem resolution and completion of projects. The Assistant Project Manager also is required to follow established standards and processes when resolving maintenance and repair problems while ensuring compliance with state and university rules; acts as backup to section liaisons who operate between the facility users, trades personnel, contractors and supervisory Facilities personnel; uses knowledge of all trades areas to provide technical construction advise; and maintains accord with all involved on issues of planning, specifications, scheduling, and completion of projects by keeping open and factual lines of communication with all parties involved.

Minimum Qualifications

High School diploma or GED certificate AND four years of general construction experience, which must have included one year of experience:

  • Assisting with the construction project management process (project scope development; project design development; project consulting; budget development; scheduling; and/or compliance), AND
  • Using AutoCAD 2014 (Stable Release 3/26/2013)

Must possess current, valid driver’s license (Regular)


Bachelor’s degree in Construction Management or a related field (Civil Engineering; Structural Engineering; Mechanical Engineering; or Electrical Engineering), from an accredited, non­ correspondence college or university, may be substituted on a year-for-year basis. But not for the one year of experience assisting with the construction project management process.

Note: Applicants must attach transcripts to their application in order to apply the substitution

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

  • Knowledge of current International Building Code.
  • LEED Certified
  • Microsoft Projects experience to estimate construction, material take-offs, and scheduling.
  • Knowledge of local, state, and federal codes related to new and existing construction.
  • Ability to listen and follow instruction.
  • Math skills.
  • The ability to read blueprints.
  • Safe working practices.
  • Demonstrated customer service experience.
  • Strong written and verbal communication skills.
  • Demonstrated ability to track multiple projects, budgets, people, and materials.
  • Pride and attention to detail in the quality of work product.
  • Demonstrated interpersonal skills that foster collaboration and teamwork.

Essential Job Duties

Job Duty Category Job Scope Development Duty/Responsibility

  • Assist in attaining job scopes in consultation with project manager and client to determine what work is required.
  • Acquire and suggest repair versus replacement options.
  • Assist with narrative scope work, sketches, project data sheets, objectives of client, funding availability, schedule, and identification of responsible parties.

Percentage Of Time 15% Job Duty Category Project Design Development Duty/Responsibility

  • Assist in planning projects by acquiring prior blueprints, tech data, state and local codes, university policy, and customer desire.
  • Provide suggestions for completion by gathering data from in-house personnel, outside contractors, or send out for bid.
  • Provide backup information to project manager for estimates.
  • Follow set standards to ensure quotes fall within acceptable parameters as determined by Purchasing Department.
  • Check in-house quotes for accuracy in the description of work and pricing.

Percentage Of Time 15% Job Duty Category Project Consultation Duty/Responsibility

  • Based on project manager consultation work with appropriate parties to acquire detailed project information and obtain quotes for the work.
  • Prepare customer quote sheet with detailed project plans and price.

Percentage Of Time 15% Job Duty Category Budget Development Duty/Responsibility

  • Acquire backup documentation data for project managers use to develop and implement project financial controls by determining if available funds will accomplish the scope of the project.

Percentage Of Time 10% Job Duty Category Scheduling Duty/Responsibility

  • Monitor project time controls and inform/update project managers and clients.
  • Analyze and follow detailed project schedule.
  • Monitor job progress to make sure schedule is adhered to.
  • Identify and report scheduling issues to all parties involved.

Percentage Of Time 10% Job Duty Category Compliance Duty/Responsibility

  • Assist with monitoring projects to ensure compliance with state and local codes, CSU standards and policies, and scope of the project.

Percentage Of Time 15% Job Duty Category Coordination Duty/Responsibility

  • Affect mutual accord with parties involved by acting as backup to the central information point of contact (project manager).
  • All information is then provided to the project managers and their efforts are organized to prevent conflict with other University activities.

Percentage Of Time 10% Job Duty Category Other duties as assigned Duty/Responsibility

  • Determine and acquire other campus services such as parking, security, telecom, purchasing, and central receiving.
  • Responsible for obtaining necessary parts and supplies to ensure proper job completion.
  • Emergency coordination.
  • Snow removal.

Percentage Of Time 10%

Special Instructions to Applicants


  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.


  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.


  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at


  • Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Pre-employment Physical - Successfully complete the WorkSteps evaluation., Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare., Special Requirements/Other - Per CSU HDS food safety training policy, the incumbent must successfully pass the ServSafe certification exam within 6 months of hire date.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.