Departmental Administrator

Sydney, Australia
05 Mar 2018
End of advertisement period
18 Mar 2018
Contract Type
Full Time

Macquarie is the university of pioneering minds. Globally recognised as one of Australia's leading research universities, Macquarie is a place where extraordinary new possibilities come to light. We've helped people to hear, introduced wireless internet technology to the world and broken through traditional boundaries by appointing Australia's first female vice-chancellor.

At Macquarie, you'll join a vibrant community of diverse perspectives, all working towards a brighter future for our communities and our planet. Surrounded by beautiful parkland campus, our students and staff are free to explore and discover, supported by facilities including a high-tech library, private teaching hospital, gym and pools, childcare facilities, a campus train station and the newly expanded Macquarie Centre shopping complex next door. 

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world. United in the spirit of interdisciplinary discovery we explore the human story from its earliest foundations in ancient cultures to its exciting future.  Our research is gaining global recognition and with two research centres, two museums and state-of-the-art media facilities, we empower our staff to transform themselves and the world around them. 

Join us and start seeing the world in a different light. 

The Role

The Faculty of Arts have an opportunity for two experienced administrators, with excellent attention to detail and a strong professional service focus, to join the team. The Department of Sociology  and the Department of International Studies: Languages and Cultures are seeking Department Administrators to support the administrative operations of these departments. The Department Administrator reports directly to the Head of Department and provides them, and other academics within the department, with advice on University policies, procedures and processes. The incumbent will also be responsible for a wide and varied range of administrative duties including budget monitoring, reporting and analysis, website content maintenance, administering curriculum planning and timetabling at the Department level, processing student results, and coordinating recruitment and payment for casual teaching and research staff. The Faculty encourage applications from candidates who actively demonstrate the values of the Faculty of Arts Professional Services Charter; teamwork, excellence, service, and innovation.

Selection Criteria

To be considered for this position, applicants must address the below selection criteria in their resume and in a 1 – 2 page cover letter: 

  • Substantial experience providing high level professional services in an administrative role.
  • Ability to deliver high quality work in a complex and high-volume environment.
  • Demonstrated initiative and experience developing and implementing process improvements.
  • Demonstrated experience interpreting data and preparing reports, preferably with exposure to maintaining budgets and student related information.
  • Strong interpersonal and intercultural communication skills
  • Excellent written and verbal communication skills

Experience working in an administrative role in the Higher Education Sector would be highly regarded.

Salary Package:  from $81,434 p.a. (HEW Level 6), plus 17% employer's superannuation and annual leave loading

Appointment Type: Full-time, continuing

Enquiries: HR Administrator, Rohana Nagarajah on

Applications Close:  Sunday, 18th March 2018 at 11:55pm

Macquarie University is an EO Employer committed to diversity and social inclusion. Applications are encouraged from people with a disability; women (particularly for senior and non-traditional roles); Indigenous Australians, people who identify as GLBTI; and those from culturally and linguistically diverse backgrounds.

Applications need to be submitted through the Macquarie University online recruitment system. Where circumstances such as disability or remote location prohibit your access to our online system please contact the enquiries person listed in this advertisement for assistance.

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