Description of Work Unit
COB Operations: Department 1220 in the College of Business houses centralized administrative functions supporting strategic planning, budgeting, accounting, human resources, purchasing, contracting, facilities management, and information technology. These administrative services support the 5 academic departments, and diverse college and academic support functions supporting the Resident Instruction and Enterprise functions of the College of Business.
This position exists to provide administrative support to IT including coordination of financial and administrative activities for the Information Technology Services, by executing program responsibilities and managing HR and financial activities pursuant to the mission, goals, objectives, and requirements of the College and University. Pcard reallocation, travel arrangement per the university policies and procedures.
Consolidate and analyze data to generate financial reports. Document internal department policies and procedures.
To be considered for this positions applicants must have:
- Two full-time years (24 months) of technical accounting experience.
Appropriate education will substitute for the required experience on a year-for-year basis. * Please note, to use this substitution of education for experience, a transcript, either official or unofficial must be attached with this application.
Highly sought applicants will have many of the following:
- Experience and knowledge of financial software, such as Kuali
- Demonstrated knowledge and experience with P-Card use, tracking and reconciliation
- Experience with simple HR tasks such as on-boarding and off-boarding employees
- Able to develop and maintain relationships with outside vendors for purchase of IT components
- Demonstrated verbal and written communication abilities
- Ability to learn and execute event planning steps
- Able to track orders of equipment and ensure timeliness and receipt of deliveries
- Degree in Business/Administration/Accounting/Finance Concentrations.
- Higher Education or Government Work Experience
Essential Job Duties
Job Duty Category Financial Management Duty/Responsibility
- Monitor the IT Technology accounts including budget, revenue, expenses and encumbrances for department.
- Discussions with the IT unit leadership staff, and others on a day to day basis to insure that all College, University, State and Federal regulations are followed on accounts.
- Manage accounts but auditing all documents to verify funding, coding, signatures, availability of funds, and proper application of documents, initiates necessary changes and adjustments to funds by taking proper action to correct any errors.
- Prepare the appropriated Kuali documents such as general error correction, distribution of income, etc. to record the transactions.
- IT unit deliverables include: (1) A monthly ledger of transaction per account separated by IT Unit for each manager to review. (2) A budget report represented by IT budget code expressing the total expenditures received and paid, requested, and available funds remaining for each budget category under department managers’ control.
Percentage Of Time 40 Job Duty Category Purchasing Coordination Duty/Responsibility
- Create, track, and deliver approved purchases for staff members utilizing University and COB systems.
- Professionally communicate with customers, vendors and CSU staff.
- Act as a liaison between vendors and accounts payable for consideration of payment.
- Assistance in fiscal year end closing.
- Maintain and monitor inventory levels and asset information.
- Enter Requisitions, Disbursement vouchers and Invoices for payment.
- Reallocate P-card purchases for the unit ensuring proper documentation and procedures are used with this purchase mechanism.
- Track and categorize purchasing tasks recorded through Autotask or other tracking software.
Percentage Of Time 30 Job Duty Category Human Resources Duty/Responsibility
- Document and process appropriate on-boarding and off-boarding of employees.
- Track IT unit human resources approvals and labor models.
- Provide orientation for student employees hired by IT managers.
- Assist director with leave reports, special events, meetings, and unit functions.
Percentage Of Time 15 Job Duty Category Administrative Duties Duty/Responsibility
- Plan event specifics- budget, location, food and beverage, supplies, volunteers.
- Prepare employee, non-employee and student travel for Information Technology Unit as needed.
- Create the initial travel authorization and the post trip travel reimbursement.
- Analyze data to create dashboard and other metrics for a high volume technical environment.
- Other duties may be assigned such as special projects and analysis.
Percentage Of Time 15
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
- The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
- The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- All status updates for this position will be sent via email from firstname.lastname@example.org. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
DEPARTMENT CONTACT INFORMATION
- Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
- All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.
The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.