Transfer/Reinstatement Accounting Technician

Colorado State University
Fort Collins, Colorado, United States
28 Feb 2018
End of advertisement period
28 Mar 2018
Contract Type
Full Time

Description of Work Unit

The Sponsored Programs office of Colorado State University provides assistance to faculty in the submission of proposals and the administration and financial reporting of funded projects of a contractual nature and is responsible for assuring compliance with University, State and sponsor procedures and regulations. Accurate financial reporting is a fundamental obligation for receiving the funding provided by sponsors. Meeting that obligation is a primary responsibility of this unit. Extensive training is required to knowledgeably perform duties within the scope of complex regulations and requirements.

Position Summary

Primarily set up cost accounts and provide financial reporting to sponsors of external funding on behalf of Colorado State University. Provide financial/administrative management of the University’s 5-3 fund, consisting of 4,500 accounts with annual expenditures of approximately $300 million. Interpret regulations and individual sponsor requirements while proactively monitoring accounts for sufficiency of funds, proper expenditure of funds and compliance, thereby reducing the risk of jeopardizing future research funding opportunities and the University’s reputation. There are approximately 550 sponsors funding research at Colorado State University including Federal, State, private, non-profit, and commercial sponsors representing a wide range of financial reporting and administrative requirements.

Minimum Qualifications

Qualified applicants must currently be working at the Accounting Technician III state classified level or higher, or previously certified at the Accounting Technician III level or higher in the state classified personnel system to be eligible for this opportunity.



Preferred Qualifications

Highly sought applicants will have many of the following:

  • Experience with grants accounting
  • Experience in a university setting
  • Prefer a bachelor’s degree in accounting
  • Experience working with Federal funds
  • Experience working and communicating in a team environment
  • Strong communication skills with both internal and external constituents
  • Experience conducting data entry, invoicing and generating reports
  • Strong skill in MS Excel
  • Attention to detail
  • Thrive in a deadline driven environment
  • Experience making independent judgement and decision-making

Essential Job Duties

Job Duty Category Financial Management Duty/Responsibility

Interpret individual award terms and pertinent regulations, to establish, modify, and close 5-3 fund accounts, which are official university records. Review financial records for sufficiency of funds, accuracy and compliance, and initiate necessary corrective actions. Identify potential problems; collaborate with administrator to resolve issues.

Percentage Of Time 25% Job Duty Category Federal Financial Reporting Duty/Responsibility

Provide federal sponsors with information to monitor progress and cash management needs, by producing timely and accurate financial reports and invoicing. Reconcile federal agency reports and university records by compiling, computing, analyzing and summarizing budget, revenue, and expenditure data

Percentage Of Time 10% Job Duty Category Receivables Duty/Responsibility

Determine invoice format/content after reviewing contract requirements. Compile, compute, analyze and summarize expenditure data to bill sponsors for costs incurred on individual accounts. Monitor the recording of receivables in the general ledger.

Percentage Of Time 20% Job Duty Category Signature Authority Duty/Responsibility

Approve/disapprove spending documents and expenditure documents after reviewing financial records for sufficiency of funds, contract files for compliance and proposed spending.

Percentage Of Time 10% Job Duty Category Receipt Distribution Duty/Responsibility

Distribute revenue after thorough investigation to identify proper account. Determine and distribute to appropriate account control (advance, receivable etc.) in Financial Recording System.

Percentage Of Time 10% Job Duty Category Collections Duty/Responsibility

Collect on delinquent accounts through correspondence/telephone calls. Recommend university resolution of unsuccessful collection attempts.

Percentage Of Time 10% Job Duty Category Cost Share Accounts Duty/Responsibility

Establish cost share accounts according to cost share procedures manual.
Monitor and review cost share accounts to ensure CSU has met the commitments on awards received.
Provide Customer Service and assistance to campus as needed
Approve KFS documents, communicate concerns to Business & Finance

Percentage Of Time 10% Job Duty Category Other Duties as assigned Duty/Responsibility

Other financial duties as assigned.

Percentage Of Time 5%

Special Instructions to Applicants

Applicants that meet the minimum qualifications will need to apply online by filling out the applicant profile information, and attaching a current resume, cover letter, and list of 3 professional references.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.