Senior Special Projects Administrator, Sponsored Programs

Boston University
Boston, Massachusetts, United States
24 Feb 2018
End of advertisement period
24 Mar 2018
Contract Type
Part Time

Job Description

The Senior Special Projects Administrator will support a range of pre-award functions and initiatives for the Sponsored Programs Office. This role will primarily support the day-to-day needs that are generated by the CARB-X award (, this is Boston Universitys largest award. The responsibilities will range from triaging with Compliance offices on issues pertaining to areas such as OLAW, Human Subject compliance, working with other Central offices and supporting responses to questions that arise from Product Developer Subrecipients. The work may involve the creation of Excel or SharePoint tracking mechanisms and report outs to leadership or working with existing tracking spreadsheets. Participates in and support the development of grants management training for the CARB-X team. This role will be in direct support to the leadership members that serve as the primary points of contacts for the CARB-X team and would drive various central streams of work related to CARB-X. This role will also support the Outgoing Subaward team in issuing and processing subcontracts (from risk assessment to execution). This position will lead or participate in special projects and initiatives that will support the goals of Sponsored Programs. This could range from creating training materials to organization of our shared drive repositories and documents. These initiatives require knowledge of research administration principles, project management experience and strong communication skills. This role will engage with individuals and/or groups within and outside Sponsored Programs. This position will provide support as needed across the Sponsored Programs teams, including proposal review and submission, award review and acceptance, outgoing subaward execution, industry agreement review and reporting. This role reports to the Associate Vice President for Sponsored Programs who will coordinate the priorities across the organization. This position is grant funded and is a 4 day/week position.

Required Skills

Undergraduate Degree and 7-10 years in a Research Administration role, preferably pre-award. Experience may be substituted for education. Deep knowledge of research administration principles, regulations and procedures. Experience managing and participating in initiatives/projects is strongly preferred. Must be self-directed, possess good judgement and problem solving skills and be comfortable in a fast paced, deadline driven environment. Demonstrated customer service and continuous improvement mindset is critical.

Job Location

BOSTON, Massachusetts, United States

Position Type