BLCS Program Administrator, School of Medicine, Graduate Medical Sciences

Boston University
BOSTON, Massachusetts, United States
14 Feb 2018
End of advertisement period
14 Mar 2018
Contract Type
Full Time

Works independently to provide advanced administrative support to the Director of the Biomedical Laboratory & Clinical Sciences Program. Contact and impact of work includes key constituents both internal and external to the University including faculty, current students and prospective students. All program administrative activities are conducted seamlessly through careful attention to detail and consistent follow-up and oversight. In this fast paced environment, professionalism, sound judgment, thoroughness and speed are essential. Composes correspondence and documentation on behalf the Program Director and conducts necessary research to ensure all the topic details are accurate and complete. Works with minimal supervision to anticipate and follow up on responsibilities.

Key Responsibilities: Will support Program Director in two main areas: recruitment of potential students to the program and providing support for current students in matters related to their degree studies and preparation for graduation. Recruitment will involve communication with prospective students and collaborating schools by phone, email and in person and attendance at recruitment events. Will also have a major responsibility for managing student meetings with the director. Support for current students will involve communications related to registration deadlines, course offerings, and career development events for all degree students. Will also participate in and support GMS wide diversity efforts, such as workshop events and post-baccalaureate programs.

Required Skills

A minimum of a B.A/B.S or equivalent and 1 year of work experience in an educational or healthcare environment. Masters preferred but not required. Must have professional work ethic; neat in appearance, positive and friendly attitude; be willing and able to perform multiple tasks that require considerable judgment, tact and understanding of the organizations procedures. Familiarity with the BUMC/BU environment is desired as well as efficiency in time management, organization, accuracy, and attention to detail, especially in preparing and verifying important documents.

Must be proficient in Microsoft Office: Word, Excel, PowerPoint, and Outlook. Experience with Word Press and website maintenance also required. Familiarity with social media as used in a professional context. Excellent writing and editing skills, as well as good interpersonal skills. Dependability is expected, as well as flexibility during events. Must demonstrate excellent customer service abilities and be able to adjust to individual needs of students, staff, and faculty