Executive Assistant, FSET Executive Office

Boroondara, Australia
14 Feb 2018
End of advertisement period
28 Feb 2018
Contract Type
Full Time
  • We are driven to find innovative research solutions to real world problems
  • HEW 5, $64,646 - $71,057 plus 17% super
  • Full-time, ongoing, Hawthorn location

About Swinburne

Swinburne University of Technology has a long, proud history of educating and training students for over 100 years. Swinburne focuses on providing high-quality, career-oriented education with strong links to industry and the community. Swinburne currently has over 54,000 students.

Swinburne’s emphasis is on high quality, engaged teaching and research in science, technology, business, design and innovation – teaching and research that makes a difference in the lives of individuals and contributes to national economic and social objectives. 

Swinburne is a progressive university that aims to increase Australia’s capacity in science, technology and innovation as the drivers of modern, internationalised economies and workplaces. Our university is focused on high-impact global research, high-quality teaching and active engagement with both industry and the community.

About the job

We are seeking a driven and motivated Executive Assistant to provide a wide range of professional confidential support services to the Associate Deans. In this busy role, you will work under the general management of the Director Faculty Operations but take day-to-day direction from the Associate Deans. In addition, you will work in partnership with Academic Support and Research Support teams to ensure a collaborative administrative support function across the Faculty.

Your daily responsibilities will include all administrative service provision including but not limited to; coordination of meetings, preparation of meeting papers and communications, travel booking, credit card reconciliation and coordinating faculty wide events along with some diary management and resolving issues as they arise. 

From time to time, you can expect to provide back up support to the Executive Assistant to the Faculty Pro Vice Chancellor and Director Faculty Operations.

With a thorough understanding of the Faculty and its policies and procedures, you will be able to provide informed advice to people across the University, in addition to external stakeholders and international partners. As our Executive Assistant you will be required to display discretion and diplomacy and maintain confidentiality at all times.

Skills and experience

To be successful in this role you will need to demonstrate the following:

  • A degree with subsequent relevant experience or; completion of an associate diploma and subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
  • Extensive experience in an administrative support role which requires coordination of a range of functions and provision of high quality executive and senior administration support services
  • Ability to research, interpret and advise on policies and procedures and achieve objectives within broad guidelines

A full list of the selection criteria is available within the position description


To find out more about the extensive benefits offered to Swinburne employees please visit: http://www.swinburne.edu.au/about/jobs/why-work-at-swinburne/

How to apply

The diverse culture within Swinburne is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in the university workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ and those from culturally and linguistically diverse backgrounds.

We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2016 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

To start an application click on 'apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

Swinburne University of Technology is a Child Safe Organisation and as part of this commitment, we require all employees to have a current Working with Children’s Check. 

Please do not email or send paper applications, all applications must be submitted online.

For further information about the position, please contact Fiona Spurrell (Director, Faculty Operations) on 03 9214 8861

If you are experiencing technical difficulties with your application, please contact the Recruitment team on +61 3 9214 8600 (option 2).

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on inclusion@swin.edu.au, or our Aboriginal and Torres Strait Islander Employment Officer, Sherrin Trautmann on strautmann@swin.edu.au. 

Applications close at 5 pm, Wednesday 28th February 2018.

Similar jobs

Similar jobs