Executive Assistant to Institute Director

Boroondara, Australia
30 Jan 2018
End of advertisement period
21 Feb 2018
Contract Type
Fixed Term
Full Time
  • Swinburne Research Office
  • Attractive salary plus generous staff benefits
  • 2 year, fixed-term contract, Hawthorn location

About Swinburne

Swinburne University of Technology has an ambitious goal of growth in research performance and impact, as set out in its 2020 Research and Innovation Strategy. We aim to differentiate ourselves as an innovative university focused on producing substantial research-driven innovation and business outcomes with impact in partnership with industry and community. Research excellence and impact are the foundations of this Strategy.

About the job

The Swinburne Research Office is on a transformational journey to build and develop its capability to best practice standards. In line with the University’s Research and Innovation Strategy 2020, five Research Institutes have been created that will transform our approach to research and engagement.

A Director and Deputy Director have been appointed for each Institute. In the role of Executive Assistant (EA), you will primarily support 2-3 Institute Directors directly. This will include providing day-to-day operational support in the management of research related relationships across the University and externally by providing a high level of executive support. Working as part of a team, you will also ensure a high level of collaborative team focused support and service to senior leaders.

About you

To be successful in the role, you will have:

  • Demonstrated relevant experience in the provision of high quality executive support and project coordination support at a senior leadership level
  • Demonstrated ability to be proactive and show initiative, work independently with minimal supervision and be an effective team member
  • Demonstrated ability to provide excellent customer service to senior leaders, internal and external stakeholders

A full list of the selection criteria is available within the position description


The diverse culture within Swinburne is a source of strength. We have an inclusive working environment with employees from a variety of backgrounds. We acknowledge that diversity in the university workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ and those from culturally and linguistically diverse backgrounds.

We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2016 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. 

As a Swinburne staff member you will have access to many benefits such as career development opportunities including 50% study reduction and staff and management development programs. You will receive up to 17% employer contributions (pension) and various discounts on annual Myki cards, private health insurance and movie tickets. We also recognise the need to support the work/life balance and flexible needs of our staff. As such a range of flexible working arrangements including paid maternity/partner leave, onsite childcare, working from home and part time options are available.

To find out more about the extensive benefits offered to Swinburne employees please visit: http://www.swinburne.edu.au/about/jobs/why-work-at-swinburne/

How to apply

To start an application click on 'apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

Please do not email or send paper applications, all applications must be submitted online.

For further information about the position, please contact Ania Gruba (Recruitment Consultant) on 03 9214 4856. 

If you are experiencing technical difficulties with your application, please contact the Recruitment team on +61 3 9214 8600 (option 2).

Applications close at 5 pm on Wednesday 21st February 2018

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