Accounting Technician

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Posted
21 Jan 2018
End of advertisement period
18 Feb 2018
Ref
53334
Contract Type
Permanent
Hours
Full Time

Description of Work Unit

The work unit exists to oversee, monitor, execute, regulate, supply, and
assure the effectiveness and efficiency of those services necessary for
fulfilling the goals of teaching, research and continuing education central to the academic mission of the Department of Clinical Sciences and the
College of Veterinary Medicine and Biomedical Sciences.

Position Summary

The purpose of this Accounting Technician II position is to perform complex technical accounting tasks for the unit. This includes reviewing P-card transactions, reviewing research budgets for mathematical accuracy, reconciling university records to department documentation, reviewing department documents and fiscal data, verifying and adjusting if necessary.

This information is used to compile, compute, analyze, and summarize data for timely and accurate summary reports. This position generates monthly reports, maintains organized and accurate departmental project files, scans & maintains appropriate accounting files, and processes deposits through Kuali.

Minimum Qualifications

To be considered for this position, candidates must have:

  • Two full-time years (24 months) of technical accounting experience.

Substitutions

Two years of bookkeeping, inventory, or technical accounting experience other than that listed may substitute for the required experience. Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience.

Preferred Qualifications

Highly sought applicants will have many of the following:

  • 1+ years in finance position, preferably in Clinical Sciences and/or CVMBS
  • 1+ years in research grant administration, preferably in Clinical Sciences and/or CVMBS
  • 1+ years of experience in web based financial systems such as Kuali
  • Bachelor’s degree in accounting, finance and/or business administration
  • Experience managing budgets with multiple funding sources and or cost/sharing requirements
  • Financial working knowledge and project management within an institution of higher education

Essential Job Duties

Job Duty Category Accounting Assistant Duty/Responsibility

  • Perform procurement and monthly billing activities
  • Utilize electronic document signature system to obtain proper approvals on
  • monthly and quarterly reports
  • Assist with month end account reconciliations
  • Print and distribute monthly reports
  • Maintain account files
  • Participate as a member of the accounting team for various projects as assigned

Percentage Of Time 55 Job Duty Category Department Financial Document Initiator Duty/Responsibility

  • Prepare Kuali Financial System documents including but not limited to the following: Advance Deposit, Adjustment/Accrual Voucher, Budget Adjustment, Cash Receipt, Disbursement Voucher, Distribution of Income and Expense, General Error Correction, Internal Billing, Internal Order, Pre- Encumbrance, Transfer of Funds, Work Order Authorizations, Requisitions, Account Maintenance and Shop Catalogs
  • Advise staff of appropriate policies/procedures for purchases

Percentage Of Time 25 Job Duty Category Research Support Duty/Responsibility

  • Provide departmental research administration for Faculty and Veterinary Residents by providing pre-award support for the preparation and submission of grants and contracts
  • Track and calendar upcoming grant submission deadlines for federal and nonfederal sponsors and relay that information to the Department Head and faculty
  • Work with granting agencies in following procedures for submitting grant applications by ensuring formatting, and budget justification rules and regulations are followed, utilizing granting agencies resources and
  • guidelines
  • Apply CSU administrative policies in conjunction with granting agency
  • policies and procedures to establish working budgets after a grant or
  • contract is awarded
  • During the life cycle of the grant or contract, this position monitors the
  • project periods, budget periods, staffing and expenditures to insure that
  • appropriate agency rules and regulations are enforced
  • As the life cycle of the grant or contract closes, this position must
  • coordinate with the Principal Investigators to insure that all charges to the grant or contract are appropriate, and finalized
  • Coordinate with the Office of Sponsored Programs to insure that all sub awards have been

Percentage Of Time 20

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.

NOTES

  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.