Fitness Program Specialist

Colorado State University
Fort Collins, Colorado, United States
21 Jan 2018
End of advertisement period
18 Feb 2018
Academic Discipline
Life sciences, Sport Science
Contract Type
Full Time

Description of Work Unit

Campus Recreation, an auxiliary unit in the Division of Student Affairs, provides wellness and healthy lifestyle oriented programs, events, and services to Colorado State University students and employees via seven programmatic areas: Student Recreation Center, Aquatics, Fitness, Intramural Sports, Sport Clubs, Outdoor Program, and Climbing Wall. Eight service units – Membership Services, Business Office, Information Technology, Communications/Marketing, Facility Scheduling/Event Management, Custodial Services, Equipment Management, and Maintenance – support the program functions to provide seamless customer service to CSU students, employees, and their families. Campus Recreation facilities, programs, and services promote a sense of community, support student development through leadership and employment opportunities, and encourage the pursuit of a healthy lifestyle to a diverse University population. Campus Recreation employs 34 career staff, up to 50 part-time staff, and 300+ student staff who are committed to providing a safe, welcoming space to CSU community members from all backgrounds and fitness levels. Department webpage:

Position Summary

The Coordinator is solely responsible for leadership, vision, and supervision for the daily operation and management of the Personal Training Program, Dance and Martial Arts Program, and Massage Therapy Program.

The Coordinator is solely responsible for personnel management, training, and scheduling for an average of 45 student and non-student hourly staff. This position also manages supervision of instructors of a comprehensive Personal Fitness Training Course, involving management and delivery of course content and educational sessions, which certifies participants as personal trainers.

The Coordinator is responsible for operations of the Student Recreation Center Mat Room, Personal Training Assessment Rooms, Massage Therapy Suite, and Moby Aerobics Studio.

The Fitness Program Specialist (Coordinator) assists in the supervision and operations of a comprehensive Fitness Program that serves over 20,000 participants annually, including group fitness classes, the Personal Training Program, Dance and Martial Arts Program, and Massage Therapy Program.

The Coordinator works collaboratively with other areas within the Department, Division of Student Affairs, and throughout the University to enhance the users’ experience in those facilities and while participating in Fitness Program activities. The Coordinator is committed to promoting Campus Recreation values of community, integrity, and development by creating an inclusive environment in department facilities and via programming to a diverse University community.
The position hours are Monday through Thursday, 11 a.m. to 8 p.m. and Friday, 9 a.m. to 6 p.m.; some weekend hours, dependent on programmatic offerings, university calendar, area requirements, or department/university events. During university break periods, the position hours are Monday through Friday, 9 a.m. to 6 p.m. This position is on-call to respond to personnel and building emergency situations.

Required Job Qualifications

  • Master’s degree in exercise science, physical education, kinesiology, recreation administration, sport management, leisure studies, student affairs, or comparable degree
  • Two years’ work experience in a fitness or personal training program in higher education
  • Experience supervising, managing, and mentoring student staff
  • Experience developing and leading educational trainings
  • Work experience as a certified personal trainer within the last three years in a fitness club, YMCA, recreation center, etc.
  • Current NCCA accredited personal training certification (ACSM, ACE, AFAA, NSCA, NASM, etc.)
  • Demonstrated knowledge of personal training and related industry standards

Preferred Job Qualifications

  • Two-year 20-hr/week graduate assistantship in fitness or personal training
  • Direct personnel management experience: recruiting, hiring, training, scheduling, evaluating, and disciplining
  • Budget development and management experience
  • Instructor experience in any of the following modalities: indoor cycling, yoga, Pilates, water fitness, or group fitness
  • Experience with programming or service delivery for diverse community populations

Diversity Statement

Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty Category Personnel Management Duty/Responsibility

Student/Non-Student Employees

  • Recruit, hire, onboard, train, supervise, mentor, discipline, terminate, and facilitate professional development for up to 45 student/non-student employees who work a combined 175 hours per week
  • Implement annual employee evaluations: conduct and review evaluations, identify patterns, determine merit, and recommend changes to improve employment process and/or work productivity
  • Conduct reviews of student employees to make selection for promotions
  • Determine employee schedules, monitor schedules for accuracy and adequate supervision, adjust scheduling process based staffing needs and budget, and oversee time edit processing and bi-weekly approval
  • Develop and lead area-specific monthly staff meetings and trainings that include the following topics:
    • Modality-specific trainings in compliance with current industry guidelines and standards
    • Trainings on policies, procedures, inclusivity, customer service, risk management, leadership, supervision, professional development, etc.
    • To these groups of staff:
    • Entry-level Personal Training Program staff
    • Manager-level Personal Training Program staff
    • Massage Therapy Program staff
    • Dance/Martial Arts Instructor staff
  • Manage student employee safety certifications for compliance with stated requirements in each job description
  • Perform annual review and revision of separate area employee manuals
  • Determine components and processes for student employee mentoring and recognition program(s): implement, evaluate, and make decisions on modifications to improve employee performance and retention
  • Evaluate staff members’ job knowledge and performance during shifts and provide feedback
  • Conduct audits to evaluate student staff job knowledge and performance during work shifts and provide feedback for performance confirmation or improvement

Percentage Of Time 50 Job Duty Category Fitness Program Leadership Duty/Responsibility

  • Delegated authority to assume full responsibility for the Fitness Program in the absence of the Assistant Director, Fitness
  • Responsible for annual Personal Training, Dance/Martial Arts, and Massage Therapy Program budget development, management, and expenditure decisions: $137,000
  • Serve as a mentor and role model to student and non-student hourly staff in relation to performance expectations, professional development, and student staff development/leadership
  • Embrace and apply the tenants of a team model with student and career staff to sustain an inclusive and trusting working environment
  • Membership on one standing Campus Recreation department committee and participate on or assume a leadership role on Division of Student Affairs committees, projects, activities, and events
  • Develop and maintain collaborative, supportive, and professional relationships within the Department, Division, and University
  • Support colleagues and actively contribute to a collegial work environment by demonstrating diplomacy and tact
  • Demonstrate active engagement with and support of diversity of individuals, opinions and perspectives
  • Demonstrate active engagement with and support of the department Mission, Vision, and Values
  • Develop assessment tools to evaluate area services, programs, events, and customer satisfaction in alignment with Department Assessment Plan
  • Participate in professional development through department, Division of Student Affairs, University programs, workshops, or external opportunities
  • Plan content, arrange contributors/presenters, and finalize logistics for department professional development retreats
  • Collaborate with Assistant Director, Fitness to provide inclusive programs and services to underrepresented populations

Percentage Of Time 20 Job Duty Category Facilities Duty/Responsibility

  • Oversee operations, inspection, risk management, cleaning, and preventative maintenance of the Student Recreation Center Mat Room, Personal Training Assessment Rooms, Massage Therapy Suite, and Moby Aerobics Studio
  • Formulate/implement facility operations policies and processes to ensure the safety of patrons utilizing those areas
  • Responsible for procuring equipment and supplies, as well as inventory management and inspection of area-specific items in those spaces critical to the delivery of programs in those spaces
  • Collaborate with Facility Scheduling/Event Management Coordinator for facility reservations, groups, camps, and special events

Percentage Of Time 15 Job Duty Category Administration Duty/Responsibility

  • Manage Personal Training, Dance/Martial Arts, and Massage Therapy Program equipment/supplies inventory for sustainable re-supply to meet user needs
  • Identify and resolve safety/risk management concerns in Personal Training, Dance/Martial Arts, and Massage Therapy Program areas; inform Assistant Director, Fitness of issues and action taken for resolution
  • Research fitness, personal training, dance & martial arts, and massage therapy products and consult with vendors to compare quality and pricing, make selection decisions, and work with CSU Purchasing to acquire products and equipment for program operations/delivery
  • Submit facility requests to Facility Scheduling/Event Management Coordinator for delivery of Personal Training, Dance/Martial Arts, and Massage Therapy Program offerings within established timelines, policies, and procedures
  • Submit marketing requests to Communications Manager within established timelines, policies, and procedures
  • Contribute to annual Campus Recreation Strategic Plan review/revisions and initiatives
  • Collaborate with Assistant Director, Fitness in annual review of area policy manuals
  • Develop annual area and individual goals and professional work plan
  • Maintain current certifications in American Red Cross Cardiopulmonary Resuscitation for the Professional Rescuer, Automatic External Defibrillator, and First Aid (American Red Cross Basic Life Support for Healthcare Providers is an approved substitute)
  • Maintain NCCA accredited personal training certification (ACSM, ACE, AFAA, NSCA, NASM, etc.)
  • Report Personal Training, Dance/Martial Arts, and Massage Therapy Program participants’ violations of policies and behavioral issues and recommend resolution of participant conduct issues to Assistant Director, Fitness
  • Plan, develop, schedule, implement, and evaluate the Personal Fitness Trainer Course
  • Other duties as assigned by Assistant Director, Fitness

Percentage Of Time 15

Application Details

Special Instructions to Applicants

Applications will be accepted until the position is filled, but for full consideration please apply by 02/11/2018, 11:59 pm (MT) with a cover letter addressing the required and preferred qualifications, resume, and contact information for three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Tammy Hunt, 970.491.0275,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.