Administration Assistant

Sydney, Australia
06 Dec 2017
End of advertisement period
31 Dec 2017
Contract Type
Fixed Term
Part Time

Macquarie is the university of pioneering minds. Globally recognised as one of Australia's leading research universities, Macquarie is a place where extraordinary new possibilities come to light. We've helped people to hear, introduced wireless internet technology to the world and broken through traditional boundaries by appointing the Australia's first female vice-chancellor.

At Macquarie you'll join a vibrant community of diverse perspectives, all working towards a brighter future for our communities and our planet. Surrounded by beautiful parkland campus, our students and staff are free to explore and discover, supported by facilities including a high-tech library, private teaching hospital, gym and pools, childcare facilities, a campus train station and the newly expanded Macquarie Centre shopping complex next door. 

Join us and start seeing the world in a different light.

In Macquarie's newly established Faculty of Medicine and Health Sciences you'll join leading researchers, passionate educators and internationally respected clinicians, united in a mission towards delivering the best patient care.  Home to the Australian Institute of Health Innovation and Australia's first fully integrated academic health sciences centre, we are a place of bold discoveries and distinctive educational programs that embolden the future leaders of healthcare.

The Role

The Faculty of Medicine and Health Sciences is seeking an enthusiastic Administration Assistant to support the work of the Australian Lymphoedema Education, Research and Treatment (ALERT) program. The Administration Assistant will primarily support our busy education program but will also provide general administrative support across the whole program as needed. The successful candidate will be a conscientious, organised individual with excellent computer skills and an eye to detail. Key accountabilities of the role are to:

  • Coordinate, monitor and record student registrations and payments.
  • Respond to, or appropriately escalate, phone and email queries from students relating to ALERT courses and fees.
  • Assist the Education Coordinator in the preparation and printing of course materials, liaising with patient participants where required and coordinating course venue and catering arrangements.
  • Assist the ALERT Director and Program Manager with day-to-day email and diary management.
  • Provide other administrative support across the program as required, including preparing meeting agendas, taking minutes, processing travel claims, arranging catering.

Note: This position requires a criminal record check.

Selection Criteria:

To be considered for this position, applicants must address the Selection Criteria below in a separate document and upload the document as part of the application process.

Essential Selection Criteria:

  • Demonstrated experience in an administrative role in a busy environment.
  • Demonstrated ability to manage, prioritise and complete a range of tasks to set deadlines.
  • Demonstrated excellence in computer skills including MS Office, (particularly Word and Excel), internet and databases.
  • Demonstrated ability to manage payments, including creation of invoices and tracking and reconciling payments received.
  • Demonstrated ability to work both cooperatively in a team and independently.

Desirable Selection Criteria:

  • Experience of working in either an education or health setting.
  • General knowledge of breast cancer and lymphoedema.

Salary Package: From $63,882 to $68,850 pro-rata (HEW Level 4) plus 9.5% employer's superannuation and annual leave loading plus reimbursement of travel expenses. 

Appointment Type: Part-time 2 days per week (28 hours per fortnight), 12-month fixed term contract. Commencement date is negotiable, but early 2018 preferred

Specific Role Enquiries: Ms Philippa Sutton, Project Coordinator at

General Enquiries: Daniella Oreskovic, HR Administrator at

Applications Close: 11:55pm on Sunday, 31 December 2017

Macquarie University is an EO Employer committed to diversity and social inclusion. Applications are encouraged from people with disability; women (particularly for senior and non-traditional roles); Indigenous Australians, people who identify as GLBTIQ; and those from culturally and linguistically diverse backgrounds.

Applications need to be submitted through the Macquarie University online recruitment system. Where circumstances such as disability or remote location prohibit your access to our online system please contact the enquiries person listed in this advertisement for assistance.

Similar jobs

Similar jobs