Academic Programs Administrator

Boston University
Boston, Massachusetts, United States
28 Nov 2017
End of advertisement period
26 Dec 2017
Contract Type
Full Time

Job Description

Manages CELOP group and professional programs and projects within the CELOP Academic Programs group. Shares program information with CELOP, University, and external stakeholders throughout the program lifecycle, and organizes program events. Provides organizational support for the development of new CELOP programs. Works closely with CELOP faculty to ensure the success of CELOP programming. The Academic Programs Administrator reports to the Associate Director for Academic Programs.

Key Responsibilities/Essential Job Functions:

  • Provide primary support for CELOP group and professional programs, including coordination with internal offices and partner program management, to ensure a high standard of service in program admissions, registration, visa documents, compliance, billing, housing, facilities scheduling, and others as needed.
  • Provide support for group program activities and services, such as field trip logistics. Organize and coordinate arrival/departure services and group functions such as welcome and departure events. Monitor expenditure, maintain and develop vendor relations, and compile end-of-program reports for all group and professional programs.
  • Supervise program-specific staff employees, such as student workers.
  • Manage the development process for new CELOP programs through effective project management which unites the efforts of multiple internal contributors, including staff and faculty. Contribute to program development research and proposal writing. As part of the Academic Programs team, ensure that human, financial, academic, and other program resources are appropriately allocated. Advise staff on budget development, billing and purchasing.

Required Skills

Bachelors degree required, masters degree preferred. Three to five years of professional experience in higher education, with emphasis on admissions or similar role preferred. Excellent organizational skills; high attention to detail. Demonstrated ability to work collaboratively with others. Strong verbal and written communication skills. Strong analytical, problem-solving and project management skills. Patience, commitment to customer service, and ability to be proactive and results oriented. Ability to handle a large volume of work and prioritize effectively. Ability to handle sensitive student information with discretion. Advanced computer skills; experience with FileMaker and web- based admissions software a plus. Knowledge of Boston University desirable.

Job Location BOSTON, Massachusetts, United States

Position Type Full-Time/Regular