Human Resources Coordinator

Colorado State University
Fort Collins, Colorado, United States
22 Nov 2017
End of advertisement period
20 Dec 2017
Contract Type
Full Time

Description of Work Unit

The mission of LAR is to use our expertise to provide the highest standard of care for laboratory animals in support of the CSU research community. This position fulfills a vital role in the administration of LAR to carry out this mission.

Position Summary

The position contributes by providing HR services to LAR staff and employees in the administration, processing and understanding of payroll, benefits and privileges. This position collects personnel information, initiates, inputs and completes personnel and payroll documents and oversees personnel files. This position liaises with CSU HRS, Records, Payroll and Benefits, Student Employment, Sponsored Programs and Provost Office to ensure timely completion of HR documentation as well as related Oracle actions. These actions are often of a confidential nature. This position provides reporting assistance to the Business and Finance Manager at LAR and is also responsible for acting as the backup for the LAR travel coordinator when needed. Lastly, this position is responsible for providing administrative support for the animal management system used by LAR.

Required Job Qualifications

  • A Bachelor’s degree in human resources, business administration, or a related field or A Bachelor’s degree plus two years of specific professional directly related experience.
  • Strong interpersonal and communication skills.
  • Demonstrated administrative and organizational skills and a strong attention to detail.
  • The ability to handle confidential information in a professional manner.
  • Experience with Microsoft Word and Excel.

Preferred Job Qualifications

  • Experience with the Talent Management System at Colorado State University.
  • 2 years experience in Human Resources.
  • Experience utilizing Human Resources tracking systems, preferable with Oracle, at Colorado State University as well as Vista Plus and Kuali Financial Systems.
  • Experience with electronic time clock software, preferably TimeClock Plus.
  • New employee on-boarding process experience.
  • Experience working the Payroll and/or Human Resources within a University setting.
  • Workers Compensation, FMLA and Leave experience.

Diversity Statement

Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.

Essential Duties

Job Duty Category Human Resources Duty/Responsibility

Serves as the primary Laboratory Animal Resources HR contact. Manages Personnel and Payroll functions for LAR for all student hourly, non-student hourly, state classified and administrative professionals at LAR. Review and process personnel actions for accuracy, completeness and compliance with state and federal regulations and policies. Responsible for technical personnel duties including employment application intake, termination/resignation, computer entry and file maintenance, maintaining computer employee data information and establishing various documents through Oracle. Run monthly HR employee reports through Oracle and Vista. Work with CSU HR and OEO to handle Family Medical Leave Administration, Workers Compensation, Sick and Annual leave records, salary and bi-weekly timesheets, overtime and comp time processes, payroll corrections, and supplemental pay and special pay submissions. Prepare new position descriptions and postings in TMS, fulfil the TMS Initiator role and ensure all employee position descriptions are entered and updated in TMS. Prepare TMS AP positions descriptions to meet new FSLA guidelines. Serve as a resource to employees and managers providing response to human resource related questions and inquires. Maintain accurate and update knowledge of HR related policies, procedures and changes that impact LAR. This position is required to attend training classes as necessary to provide continuous support to these functions.

Percentage Of Time 80% Job Duty Category Laboratory Animal Resources Management System Administration Duty/Responsibility

Serve as an LAR Management System contact. Working knowledge of the LARS animal management system for tracking, acquisition, census, transfer, disposition and billing for animal users. Serve as contact for investigators, animal care technicians, and supervisors who have needs related to the LARS system. Compile monthly billing recharges for LARS transactions. Attend weekly LAR meetings with system developers and provide meeting minutes.

Percentage Of Time 10% Job Duty Category Reporting Duty/Responsibility

Compile reports for the Business and Finance Manager at LAR. Run Account Statement, Revenue Expense and Expense Distribution reports monthly and Quarterly Certification reports utilizing Vista and Oracle systems. Verify balance accuracies and distribute reports as necessary.

Percentage Of Time 5% Job Duty Category Travel Coordinator Backup Duty/Responsibility

Serve as a Travel Coordinator backup for LAR employees. Fulfill the Travel Management System Travel Arranger role. When necessary, create employee profiles and process all pre and post travel documentation for LAR staff including obtaining travel approval, funding verification, register travel to attend a conference, secure flight and hotel reservation, determine per diem based on destination. Upon completion of travel, a post-trip travel document is prepared based on reconciliation of receipts and for submission to the travel desk for approval. Obtains all necessary signatures. Travel reimbursement are prepared monthly basis for LAR animal care staff that have work responsibilities at more than one campus locations use their own vehicle. This positon is required to attend training classes as necessary to provide continuous support to these functions.

Percentage Of Time 5%

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, email addresses, and telephone numbers of three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.