Description of Work Unit
The Sponsored Programs Office of Colorado State University provides assistance to faculty in the submission of proposals and the administration and financial reporting of funded projects of a contractual nature and is responsible for assuring compliance with University, State and Sponsor procedures and regulations. Accurate financial reporting is a fundamental obligation for receiving the funding provided by sponsors. Meeting that obligation is a primary responsibility of this unit. Extensive training is required to knowledgeably perform duties within the scope of complex regulations and requirements.
This position will provide financial/administrative invoicing and recording receipt of payments of the University’s 53 funds, consisting of approximately 4,000 accounts with annual expenditures of more than 300 million. Interpret individual sponsor requirements for invoicing while proactively monitoring accounts for sufficiency of funds and meeting timely deadline for invoicing, thereby reducing the risk of jeopardizing future research funding opportunities and the university’s reputation. There are approximately 550 sponsors funding research at Colorado State University including State, private, non-profit and commercial sponsors representing a wide range of financial reporting and administrative requirements.
To be considered for this position, applicants must have:
- Two full-time years (24 months) of technical accounting or bookkeeping experience.
Highly sought applicants will have many of the following:
- Experience using university accounting programs such as Kuali Financial Systems.
- Demonstrated experience providing accurate cash deposits for employer.
- Demonstrated experience generating invoices and reviewing for document accuracy using attention to detail.
- Ability to thrive in a team setting, working closely with one team member, and regularly with a larger team of 10-12.
- Flexible, willing and able to adapt easily to changes.
Essential Job Duties
Job Duty Category Accounts Receivables Duty/Responsibility
- Determine invoice format/content after reviewing contract requirements, including budget restrictions, budget deviation levels and allocation of limits on expense per each allocation.
- Compile, compute, analyze and summarize expenditure data to bill sponsors for costs incurred on individual accounts.
- Monitor the recording of invoices billed in the general ledgers.
Percentage Of Time 70% Job Duty Category Post Cash Receipts Duty/Responsibility
- Distribute cash receipts after thorough investigation to identify proper accounting treatment.
- Determine and distribute to appropriate account control (advance, receivable etc.) in the financial systems.
Percentage Of Time 20% Job Duty Category Collections Duty/Responsibility
- Monitor receivables and aging reports, communicate with Accounting Tech III on delinquent accounts to determine course of action.
Percentage Of Time 5 Job Duty Category Other Duties as Assigned Duty/Responsibility
Other accounting duties as assigned
Percentage Of Time 5%
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
- The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
- The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- All status updates for this position will be sent via email from firstname.lastname@example.org. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
DEPARTMENT CONTACT INFORMATION
- Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
- All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.
The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.